In the Department of Motor Vehicles this class is accountable for providing the public with prompt, courteous and accurate service by effectively managing all activities of a medium branch office.
GUIDELINES FOR JOB CLASS USE
This class is intended for use in medium branch offices. Medium is defined in internal agency guidelines by the type and volume of work which dictates the number of staff required to perform the services; responsibilities may include the operation of a sub-office.
Receives general direction from a Motor Vehicle District Manager or other employee of higher grade.
Supervises a Motor Vehicle Branch Supervisor and other office staff performing the full range of licensing, registration and related functions.
EXAMPLES OF DUTIES
Performs a wide range of administrative, supervisory and direct service duties as follows:
Coordinates, implements and maintains effective operational branch office procedures;
Ensures compliance with current central office policies, standards and procedures;
Ensures the proper maintenance and security of building and grounds, office equipment, supplies, cash and official documents;
Continuously reviews cash and document controls;
Has responsibility for the collection and deposit of large sums of money submitted to the office as payment of fees and sales taxes;
Negotiates contractual arrangements for the maintenance and repair of the physical plant as required;
Maintains sufficient inventory;
Keeps a variety of records and completes weekly, monthly and yearly reports;
Oversees and evaluates lobby traffic flow, in-person and telephone requests for information and mail intake with regard to volume and type of service needed;
Adjusts work assignments to accommodate immediate needs;
Serves as liaison between the branch office and central office units, Department of Revenue Services, town tax collectors and others to provide or obtain information;
Interviews and selects office staff;
Provides orientation, counseling, evaluation and discipline in accordance with departmental standards;
Determines, provides and/or oversees training needs of employees;
Assigns and periodically reviews work for effectiveness;
Makes work schedules and approves leave time;
Provides the full range of office services to the public in person, over the phone and through written correspondence;
Handles the most complex transactions and resolves customer complaints;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
the functions and activities of the Department of Motor Vehicles;
and ability to apply motor vehicle laws and regulations;
the principles of office systems and procedures;
clerical detail and recordkeeping, including financial recordkeeping;
Knowledge of supervisory and training principles;
oral and written communication skills;
in handling and counting money;
operation of office equipment skills;
Ability to utilize computer software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Seven (7) years of clerical experience.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Four (4) years of the General Experience must have involved the issuance of a variety of official documents requiring the examination of applications and supporting documentation including one (1) year in a supervisory capacity.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Motor Vehicle Branch Supervisor may be substituted for the General and Special Experience.
Two (2) years as a Head Motor Vehicle Examiner may be substituted for the General and Special Experience.
JOB CLASS DESIGNATION
(16)-ADMIN & RESID (P-5)
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
This replaces the existing specification for the class of Motor Vehicle Branch Operations Supervisor 2 in Salary Group AR 26 approved effective July 10, 2015. (Reviewed for content and revised to modernize format and add Acknowledgement) Final No. 23-304