State of Connecticut Executive Branch

In the Department of Mental Health and Addiction Services, Connecticut Valley Hospital this class is accountable for supervising the administration and maintenance of all medical records for the hospital and providing records retention services for other facilities as required.

Receives general direction from a medical or other administrative official of higher grade.

Supervises a large staff including a subordinate layer of full supervisors in the Medical Records department and other staff as assigned.

Schedules, assigns, oversees and reviews work of staff; provides staff technical and clerical training programs; conducts performance evaluations; determines priorities and plans Medical Records department work; establishes and maintains medical records procedures; recommends program goals and objectives and ensures they are met; assists in development of related policy; designs and manages health care information systems monitored by comprehensive statistical reports, detailed medical record form design and thorough medical record quality control checks; evaluates quality assurance, organization and operation of medical records services in relation to Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards, Medicare and/or Medicaid regulations, Public Health Code standards and other governing bodies which might impact on federal funding; interprets and administers pertinent laws; prepares or assists in preparation of department budget; maintains professional contacts with individuals both within and outside of state who might impact on record keeping activities; serves in a consultative role to medical professionals on proper methods of medical documentation; prepares reports and correspondence; performs related duties as required.

Considerable knowledge of relevant state and federal laws, statutes and regulations; considerable knowledge of relevant agency policies and procedures; considerable knowledge of modern medical records administration; considerable knowledge of Joint Commission on Accreditation of Healthcare Organizations; considerable knowledge of medical record terminology with particular emphasis on International Classification of Disease Adopted procedures and human anatomy (ICD), Diagnostic Statistical Manual (DSM) and Current Procedure Terminology (CPM); considerable knowledge of medical record coding principles and techniques; considerable knowledge of organization of medical institutions; considerable knowledge of principles of statistical data tabulation and analysis; knowledge of and ability to apply management principles and techniques; considerable interpersonal skills; considerable oral and written communication skills.

Eight (8) years of experience in the maintenance of medical records and preparation of statistical reports.

1. One (1) year of the General Experience must have been in a supervisory capacity of a medical records function.

2. Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) may be required at the time of appointment to this class in accordance with the Comprehensive Accreditation Manual for Hospitals (CAMH) and the Joint Commission.

College training in medical record administration may be substituted for the General experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

Classified/Competitive

(05)-Clerical/Secretarial

(16)-ADMIN & RESID (P-5)

(2)-Professional

AR 24

This replaces the existing specification for class of Medical Records Supervisor 2 in Salary Group AR 24 approved effective July 21, 2017. (Revised to modify Job Class Designation) Action No. 21-007

02/16/2021