State of Connecticut Executive Branch

Medical Records Technician 2 (5623CL)

$24.18-$31.72 Hourly / $1,933.91-$2,537.51 BiWeekly /
$50,475.00-$66,229.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Public Health, Tumor Registry section this class is accountable for performing as a specialist by acting as either a field representative or liaison to all hospitals reporting cancer cases in Connecticut, Rhode Island and Massachusetts, or a quality control review technician for medical coding and maintenance of the master tumor and follow-up magnetic tape files.

SUPERVISION RECEIVED

Works under the limited supervision of the Registrar of Tumor Records or other employee of higher grade.

SUPERVISION EXERCISED

May lead lower-level Medical Record Technicians or other clerical employees as assigned.

EXAMPLES OF DUTIES

  • Assists in problem solving and training of lower level Medical Record Technicians; 
  • Assists in coding (or codes) more difficult cases involving classification of cancer data; 
  • Periodically reviews autopsy reports at Connecticut Office of the Chief Medical Examiner in order to verify all cancer related deaths; 
  • Performs related duties as required.

FIELD REPRESENTATIVE: 

  • Acts as liaison between Connecticut Tumor Registry and reporting hospitals; 
  • Abstracts complete tumor records at federal and state government and veterans' hospitals in Connecticut as well as participating hospitals in Rhode Island and Massachusetts; 
  • Ascertains correct primary sites and cancer morphology from hospital pathology reports; 
  • Investigates all inquiries submitted by Tumor Registry coders, obtaining missing or clarifying information from report originators through phone calls, correspondence or visits; 
  • Conducts audits at selected hospitals to ensure all cancer cases have been identified and reported to Tumor Registry; 
  • Compares pathology reports with hospital cancer incidence report and documents missed cases; 
  • Reviews hospital records for special studies on cancer; 
  • Abstracts complete tumor records at certain institutions such as federal and state hospitals; 
  • At request of participating hospitals, trains medical records personnel in proper abstracting procedures and communicates Tumor Registry informational needs and procedures; 
  • Assists hospital registries in preparing statistical reports on cancer;
  • Performs related duties as required.

QUALITY CONTROL REVIEW TECHNICIAN: 

  • Maintains computer quality control procedures, which involves correcting coding errors on code sheets as well as processing changes to master files; 
  • Participates in special tumor studies which involve more complex medical coding or medical review;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • medical terminology and gross human anatomy relating to cancer; 
    • coding principles and techniques used in Connecticut Tumor Registry and National Cancer Institute SEER Group; 
  • Knowledge of
    • proper use of International Codes of Disease; 
    • standard procedures for cancer diagnosis and modes of therapy (such as radiation, chemotherapy, etc.); 
    • hospital medical record and medical record library procedures; 
  • Skills
    • interpersonal skills; 
    • oral and written communication skills; 
  • Ability to prepare and interpret statistical reports.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years' clerical experience in categorizing, cataloging, and assembling data for statistical purposes.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the level of a Medical Records Technician 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in medical secretarial work may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

JOB CLASS DESIGNATION

Classified/Non-Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 14

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Medical Records Technician 2 in the Salary Group CL 14 approved effective January 20, 2017. (Revised to modernize format and add Acknowledgement section) Final No. 23-181

EFFECTIVE DATE

07/21/2023
CLASS: 5623CL; EST: 1/19/1973; REV: 7/21/2023;