State of Connecticut Executive Branch

Medical Records Specialist 1 (5620CL)

$25.40-$33.33 Hourly / $2,031.84-$2,666.02 BiWeekly /
$53,031.00-$69,583.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

SUPERVISION RECEIVED

Works under the general supervision of a Medical Records Supervisor or other employee of higher grade.

SUPERVISION EXERCISED

May lead lower level clerical employees as assigned.

EXAMPLES OF DUTIES

  • Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; 
  • Inspects reports and records for omissions and errors; 
  • Codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); 
  • Prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; 
  • Prepares death certificates, burial permits and other related records; 
  • Prepares reports to state and federal agencies as required; 
  • May attend probate court hearings and give testimony; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • basic medical terminology and human anatomy; 
    • medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; 
    • principles of statistical data tabulation; 
    • office systems and procedures; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

SPECIAL REQUIREMENTS

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

JOB CLASS DESIGNATION

Classified/Non-Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 14

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Medical Records Specialist 1 in Salary Group CL 14 approved effective July 21, 2023. (Reviewed in accordance with Connecticut General Statutes. Revised to modify Special Requirements.) Item No. 26-009

EFFECTIVE DATE

09/04/2026
CLASS: 5620CL; EST: 6/21/1940; REV: 9/24/2026;