Department of Administrative Services

Assistant Accountant (5140AR)

$26.72-$34.00 Hourly / $2,137.82-$2,720.27 BiWeekly /
$55,797.10-$70,999.05 Yearly


PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.

GUIDELINES FOR JOB CLASS USE

This is a paraprofessional working level class distinguished from clerical level classes by responsibility for basic accounting work. Other distinguishing factors include the complexity of financial record keeping or examining work, independence with which it is done and exercise of judgment required in applying bookkeeping and basic accounting principles in conformance with established procedures and policies.

Paraprofessional work is interpreted as below the professional level (e.g. Accountant) and above the complex clerical level (e.g. Financial Clerk) and may be equated to the work of a full charge bookkeeper.

SUPERVISION RECEIVED

Initially works under the close supervision of an Accountant or fiscal administrator; works more independently with acquired experience.

SUPERVISION EXERCISED

May lead clerical staff engaged in financial record keeping or examining work.

EXAMPLES OF DUTIES

Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts; prepares simple financial statements; assists in preparation of complex financial statements; examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations; maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties; calculates rates involving complex arithmetical formulas; responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations; gathers and consolidates payroll and expenditure data to facilitate budget preparation; ensures expenditures plus encumbrances are within appropriation limits; ensures routine payments are in compliance with contract provisions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of bookkeeping and financial record keeping principles and practices; knowledge of basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control; oral communication skills; basic interpersonal skills; considerable arithmetical ability; auditing ability; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial information.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  2. One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(01)-Accounting/Auditing

BARGAINING UNIT

(16)-ADMIN & RESID (P-5)

EEO

(5)-Para-Professional

SALARY INFORMATION

AR 19

CANCELLATION CLAUSE

This replaces the existing specification for the class of Assistant Accountant in Salary Group AR 18 approved August 1, 1992. (Revised to implement Administrative and Residual Stipulated Agreement Compensation)

EFFECTIVE DATE

10/12/2007

CLASS: 5140AR; EST: 9/21/1979; REV: 10/12/2007;