State of Connecticut Executive Branch

DCJ Payroll Clerk (3344CJ)

$26.66-$34.97 Hourly / $2,132.07-$2,797.48 BiWeekly /
$55,647.00-$73,014.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for preparing and maintaining payroll for an assigned group of employees and performing various payroll support activities.

SUPERVISION RECEIVED

Works under the general supervision of a Payroll Officer or other employee of higher grade.

SUPERVISION EXERCISED

May lead lower level clerical employees.

EXAMPLES OF DUTIES

  • Prepares regular, overtime and supplemental payrolls; 
  • Converts all payroll changes and codes in payroll system according to deadlines; 
  • Reviews employee timesheets for accuracy and completeness and enters data; 
  • Processes all employee reimbursements, payments for court reporters and temporary employees; 
  • Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes, etc.; 
  • Verifies mass salary changes, longevity payments; calculates and processes retroactive payments; 
  • Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, compensatory time, etc.); 
  • Responds to employee inquiries regarding paychecks and payroll practices and procedures; 
  • Maintains various records and files for payroll data and forms and runs payroll reports as required; 
  • Responds to employee requests regarding payroll changes, health insurance, attendance, etc.; 
  • Supplies employees with requested forms; 
  • Ensures necessary forms are properly completed and submitted on time; 
  • Assists in audit of biweekly attendance report entries and payroll register detail; 
  • May calculate workers compensation and/or retirement payments; 
  • May consult with supervisors regarding employee time recorded; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • payroll terminology, practices and procedures; 
    • basic accounting and bookkeeping principles and procedures; 
    • general office procedures;  
  • Skills
    • interpersonal skills;
    • oral and written communication skills; 
    • skill in performing arithmetic computations;
  • Ability to
    • read, understand and apply applicable contract guidelines and regulations; 
    • maintain records and files; 
    • follow complex oral and written instructions; 
    • operate office equipment which includes computers, tablets, and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved payroll preparation.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

JOB CLASS DESIGNATION

Unclassified

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(53)-DCJ NON-MANAGER EXMP

EEO

(6)-Administrative Support

SALARY INFORMATION

CJ 16

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of DCJ Payroll Clerk in Salary Group CJ 16 approved effective January 10, 2014. (Reviewed for content. Revised to modernize format and add Acknowledgment section) Final No. 24-063

EFFECTIVE DATE

04/12/2024
CLASS: 3344CJ; EST: 3/2/2007; REV: 4/12/2024;