PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Division of Criminal Justice this class is accountable for preparing and maintaining payroll for an assigned group of employees and performing various payroll support activities.
Works under the general supervision of a Payroll Officer or other employee of higher grade.
May lead lower level clerical employees.
EXAMPLES OF DUTIES
Prepares regular, overtime and supplemental payrolls; converts all payroll changes and codes in payroll system according to deadlines; reviews employee timesheets for accuracy and completeness and enters data; processes all employee reimbursements, payments for court reporters and temporary employees; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes, etc; verifies mass salary changes, longevity payments; calculates and processes retroactive payments; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, compensatory time, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms and runs payroll reports as required; responds to employee requests regarding payroll changes, health insurance, attendance, etc.; supplies employees with requested forms; ensures necessary forms are properly completed and submitted on time; assists in audit of biweekly attendance report entries and payroll register detail; may calculate workers compensation and/or retirement payments; may consult with supervisors regarding employee time recorded; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which may include word processors, computer terminals or other automated equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved payroll preparation.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
JOB CLASS DESIGNATION
(53)-DCJ NON-MANAGER EXMP
This replaces the existing specification for the class of DCJ Payroll Clerk in Salary Group CJ 15 approved effective March 2, 2007. (Revised to implement Salary Group adjustment)