PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Division of Criminal Justice, Office of the Chief State's Attorney, this class is accountable for directing a variety of complex technical, fiscal, budgetary and administrative activities for the Central Office and satellite offices throughout the state.
Receives administrative direction from the Deputy Chief State's Attorney for Personnel, Finance and Administration.
Supervises a staff of professional and technical employees.
EXAMPLES OF DUTIES
Directs the staff and operations of the financial services program; plans, organizes and directs all business activities including accounting, financial reporting, budget preparation and control, payroll, grant and contract administration and other administrative activities; formulates program goals and objectives; trains and evaluates staff; interprets, recommends and implements fiscal and administrative policies; reviews financial and administrative operations for compliance with statutory requirements, accepted practices and both state and agency policies and procedures; acts as liaison with other state agencies on fiscal and administrative matters; participates in financial planning for the division; analyzes expenditure patterns, prepares forecasts and develops expense statements; periodically reviews and updates accounting system and controls; provides training to field personnel on fiscal policies and procedures; assists in preparation of procedures manual in areas of travel, fees, insurance, and all payroll related items and employee benefits; directs field audits of all thirty three locations to ensure that regulations are followed; periodically costs out collective bargaining contracts; maintains financial records and monitors expenditures of all federal grants; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of principles and practices of public administration, particularly in areas of fiscal management and organization; considerable knowledge of governmental accounting and budgeting; considerable knowledge of and ability to apply relevant state and federal laws, statutes and regulations; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to analyze financial and statistical reports; ability to utilize EDP systems for financial information.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Nine (9) years of experience in budget work or a combination of fiscal/administrative functions (e.g., accounting, accounts examination, budget management, grant administration, payroll, personnel, purchasing) at least one year of which must be in an accounting or budget function.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been in a supervisory capacity over professional staff.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
JOB CLASS DESIGNATION
(70)-DCJ EXEMPT MANAGERS
(1)-Officials And Administrators
This replaces the same specification of DCJ Director of Financial Services in Salary Group CJ 36. (Revision of specification and change in salary group)
2647A 9/30/99 nv