State of Connecticut Executive Branch

DCJ Appellate Secretary 2 (2627DC)

$29.81-$37.02 Hourly / $2,235.48-$2,776.16 BiWeekly /
$58,346.00-$72,457.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support in appellate matters on a statewide basis. There is additional emphasis on independent external contact with various state, federal and private sector representatives as a regular part of the job.

GUIDELINES FOR JOB CLASS USE

This class includes many of the secretarial functions described in the Appellate Secretary 1 class, but the focus of the position is on administrative activities requiring an advanced level of accountability, problem solving and interpersonal contacts.

SUPERVISION RECEIVED

Works under the general supervision of the Bureau supervisor.

SUPERVISION EXERCISED

Leads other clerical staff as assigned.

EXAMPLES OF DUTIES

  • Performs the most complex duties in the preparation of legal documents, including capital penalty briefs; 
  • Acts as liaison between legal staff in the Bureau and the Appellate Court, Supreme Court and Second Circuit Court of Appeals, as well as private vendors used to coordinate printing and storage of criminal files on appeal; 
  • Assists in drafting various legal documents such as briefs and pleadings; 
  • Files Supreme Court briefs and appendices in accordance with Practice Book requirements; 
  • Notifies attorneys of court deadlines; 
  • Assists attorneys in developing office procedures, operations, manuals and filing systems; 
  • Designs and initiates new forms and procedures to facilitate workflow; 
  • Answers routine correspondence and telephone inquiries; 
  • Designs office filing systems; 
  • Organizes and maintains files, including confidential files; 
  • Answers phones and screens incoming calls; 
  • Provides advice to callers regarding policy and procedures; 
  • Answers inquiries requiring an understanding of the organization and the supervisor's responsibilities; 
  • Arranges and coordinates meetings; 
  • Schedules and maintains calendars (appointments, court dates, etc.); 
  • Maintains office records; 
  • Maintains inventory of supplies and equipment; 
  • Orders supplies when necessary; 
  • Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); 
  • Maintains time and attendance records; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • office systems and procedures; 
    • legal terminology; 
    • proper grammar, punctuation and spelling; 
  • Knowledge of 
    • business communications; 
    • business math; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability to
    • use Westlaw; 
    • transcribe complex legal dictation; 
    • schedule and prioritize office workflow;
    • operate office suite software; 
    • take notes; 
  • Ability to operate office equipment, including personal computers and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of independent work assignments at the level of DCJ Appellate Secretary 1 or other job classification with equivalent experience to the DCJ Appellate Secretary 1.

JOB CLASS DESIGNATION

Unclassified

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(57)-DCJ AFSCME LOCAL 749

EEO

(6)-Administrative Support

SALARY INFORMATION

DC 18

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of DCJ Appellate Secretary 2 in Salary Group DC 18 approved effective October 1, 2014. (Reviewed for content. Revised to modernize content and add Acknowledgement section) Final No. 24-063

EFFECTIVE DATE

04/12/2024
CLASS: 2627DC; EST: 10/1/2014; REV: 4/12/2024;