Department of Administrative Services

In the Division of Criminal Justice, this class is accountable for independently providing specialized legal secretarial support for professionals representing the interests of the State in appellate matters.

Works under the general supervision of an employee of higher grade.

May lead other staff as assigned.

Transcribes difficult dictation requiring extensive use of legal terminology; formats and types a full range of correspondence, reports, cases and other specialized documents such as briefs and pleadings; designs, organizes and maintains files (including confidential files); composes correspondence and reports; acts as receptionist; answers inquires requiring an understanding of the organization and the supervisor's responsibilities; arranges and coordinates meetings; schedules and maintains calendars (appointments, court dates, etc.); maintains office records; maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.

Considerable knowledge of office systems and procedures; considerable knowledge of legal terminology; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; interpersonal skills; oral and written communication skills; ability to transcribe complex legal dictation; ability to operate office equipment, including personal computers and other electronic equipment; ability to operate office suite software; ability to take notes.

Three (3) years of experience above the routine clerk level in office support or secretarial work.

One (1) year of the General Experience must have been in secretarial work with responsibility for legal transcription.

1. College training in the Secretarial Sciences with course work in legal typing may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience.
2. One (1) year as a DCJ Secretary 1 with responsibility for legal transcription may be substituted for the General and Special Experience.

Unclassified

(05)-Clerical/Secretarial

(57)-DCJ AFSCME LOCAL 749

(6)-Administrative Support

DC 16

This replaces the existing specification for the class of DCJ Appellate Secretary in Salary Group DC 16 approved effective August 17, 2007. (Revised to re-title and modify content)

7/1/2014