In the Division of Criminal Justice this class is accountable for independently providing specialized legal secretarial support for professionals representing the interests of the State in appellate matters.
Works under the general supervision of an employee of higher grade.
May lead other staff as assigned.
EXAMPLES OF DUTIES
Transcribes difficult dictation requiring extensive use of legal terminology;
Formats and types a full range of correspondence, reports, cases and other specialized documents such as briefs and pleadings; designs, organizes and maintains files (including confidential files);
Composes correspondence and reports;
Acts as receptionist;
Answers inquires requiring an understanding of the organization and the supervisor's responsibilities;
Arranges and coordinates meetings;
Schedules and maintains calendars (appointments, court dates, etc.);
Maintains office records;
Maintains an inventory of supplies and equipment;
Orders supplies when necessary;
Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
Maintains time and attendance records;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
office systems and procedures;
proper grammar, punctuation and spelling;
oral and written communication skills;
transcribe complex legal dictation;
operate office equipment, including personal computers, tablets and other electronic equipment;
operate office suite software;
take notes (shorthand, speedwriting or other method acceptable to the supervisor).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been in secretarial work with responsibility for legal transcription.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences with course work in legal typing may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.
One (1) year as a DCJ Secretary 1 with responsibility for legal transcription may be substituted for the General and Special Experience.
JOB CLASS DESIGNATION
(57)-DCJ AFSCME LOCAL 749
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
This replaces the existing specification for the class of DCJ Appellate Secretary 1 in Salary
Group DC 16 approved effective July 01, 2014. (Revised to modify Substitutions Allowed,
modernize format and add Acknowledgement section) Final No. 23-146