$24.60-$30.66 Hourly / $1,844.68-$2,299.78 BiWeekly /
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
Using a typewriter, word processor, or other automated equipment, formats and types a full range of correspondence, reports, briefs, motions, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
Designs office filing systems; organizes and maintains files; maintains, updates and reviews documentation as required; logs documents and maintains dockets.
Composes letters/memoranda, etc. for own or supervisor's signature.
Compiles information from a variety of sources and prepares narrative or statistical reports (e.g. number of cases tried, number of warrants, number of attending officers, etc.).
Greets and directs visitors; screens calls, visitors and mail; responds to requests for information on policies, rules and regulations, programs, and procedures; interprets general policies and procedures in response to inquiries; coordinates with others both within and outside of the Division on a variety of non-routine matters; may conduct pre-screening interviews with clients, potential clients, petitioners or complaining witnesses; may make initial recommendation to supervisor regarding referral to public or private agencies.
Receives and reviews various reports and forms for accuracy and completeness; processes reports and forms; may prepare and process fiscal and personnel documents.
Arranges and coordinates meetings and conferences; schedules appointments; processes confidential matters; may attend meetings and take and transcribe verbatim all comments and motions and prepare an index for the official proceedings of the body served; takes notes using shorthand, speed writing or machine transcription; takes and transcribes dictation; prepares expense accounts; makes travel arrangements.
Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (i.e. orders, requisitions, invoices, etc.); maintains time and attendance records; assists in preparing and monitoring office budget (e.g. compiles figures, reviews statistical reports, verifies expense items); may delegate clerical work to staff and review work for accuracy, completeness, timeliness and conformance to standards; may perform clerical, accounting or bookkeeping duties, including petty cash; performs related duties as required.