State of Connecticut Executive Branch

DCJ Clerk (2618DC)

$20.83-$25.37 Hourly / $1,561.53-$1,902.06 BiWeekly /
$40,755.00-$49,643.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for receiving generalized training in the performance of a variety of complex and responsible clerical duties.

SUPERVISION RECEIVED

Initially works under the close supervision of a DCJ Secretary or other employee of higher grade; works more independently with acquired experience.

EXAMPLES OF DUTIES

PROCESSING: 

  • Receives, compiles and processes a variety of court and/or prosecutorial documents; 
  • Assembles and reviews incoming materials for accuracy, completeness, and conformance to established policy and procedures; 
  • Prepares logs and indices; 
  • Assists in maintaining calendars of due dates;
  • May record dispositions and other information during proceedings; 
  • May assign file numbers.

FILING: 

  • Assists in maintaining a complex filing and record-keeping system for a variety of forms and documents and court reports.

TYPING: 

  • Types a variety of administrative, prosecutorial or other legal documents and correspondence; 
  • Operates office equipment; 
  • Acts as secretarial support for professional staff;
  • May enter and retrieve data on computers, tablets and other electronic equipment.

INTERPERSONAL: 

  • Acts as receptionist, providing general information, assistance and referrals in responses to citizen questions regarding case status or process; 
  • Follows through on directed contacts with police, attorneys, witnesses, victims, etc.

RECORD KEEPING: 

  • Assists in maintaining inventory control; 
  • Assists in preparation and maintenance of various financial accounts and reports; 
  • Compiles office billings; 
  • Prepares attendance report; 
  • May receive and record cash payments; 

Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of office systems and procedures, including proper telephone usage and filing; 
  • Skills
    • interpersonal skills; 
    • oral and written communication skills;
    • in performing arithmetic computations;
  • Ability to
    • perform clerical tasks; 
    • type at a net speed of 35 wpm; 
    • operate a variety of office equipment which may include computers, tablets and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

One (1) year of general clerical work experience.

JOB CLASS DESIGNATION

Unclassified

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(57)-DCJ AFSCME LOCAL 749

EEO

(6)-Administrative Support

SALARY INFORMATION

DC 10

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the specification for the class of DCJ Clerk in Salary Group DC 10 approved effective March 18, 1999. (Reviewed for content and revised to modernize format and add Acknowledgement section) Final No. 23-272

EFFECTIVE DATE

10/23/2023
CLASS: 2618DC; REV: 10/24/2023;