PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Division of Criminal Justice, this class is accountable for supervising clerical employees engaged in general clerical activities.
GUIDELINES FOR JOB CLASS USE
This class is intended for use as a clerical supervisor where incumbents have full-time supervisory responsibility for a staff of at least three (3) subordinates.
Receives general direction from a DCJ State's Attorney, Assistant State’s Attorney, or other employee of higher grade.
EXAMPLES OF DUTIES
Determines priorities; assigns and reviews work; coordinates workflow; provides staff training and assistance; conducts performance evaluation; maintains office records; serves as liaison with other DCJ offices, agencies, outside officials, etc.; handles counseling or disciplinary problems; develops work performance and procedural standards and guidelines; recommends staffing changes and assists in recruitment and selection of personnel; compiles data and prepares reports; develops and maintains filing systems, forms and office procedures; handles telephone and written inquiries for information and assistance; explains policy and procedures to staff and public; maintains inventory control; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of office systems and procedures; oral and written communication skills; interpersonal skills; considerable supervisory ability; ability to schedule and prioritize workflow; ability to read, understand and apply a variety of materials; ability to perform arithmetic computations; ability to operate office equipment which may include work processors, computer terminals or other automated equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of general clerical experience.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have involved a full range of general clerical duties at or above the level of DCJ Senior Clerk.
JOB CLASS DESIGNATION
(57)-DCJ AFSCME LOCAL 749
This replaces the specification of DCJ Clerical Supervisor in Salary Group CJ 12. (Revision of specification and change in title and salary group)
2607A 9/30/99 nv