PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Division of Criminal Justice, this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration.
GUIDELINES FOR JOB CLASS USE
Serves as the assistant to the DCJ Director of Financial Services over the entire range of functions and staff.
Receives general direction from the DCJ Director of Financial Services.
Supervises professional and paraprofessional fiscal and administrative classes and other support staff.
EXAMPLES OF DUTIES
Supervises maintenance of accounts; supervises preparation of financial statements and reports and budget requests in financial planning; reviews and authorizes expenditures; schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans work; establishes and maintains procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding policies and procedures; prepares reports and correspondence; oversees planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; assists in analyzing impact on proposed regulations and legislation on agency fiscal/administrative programs and functions; supervises grants and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications; supervises requisitioning, stores and inventory control; supervises purchasing functions; in addition to supervising fiscal/administrative functions, may supervisor support services such as stores, inventory, facilities/equipment maintenance, mailroom, facilities/equipment security; may supervise payroll preparation and preparation processing of human resources forms; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of principles and practices of public administration with special reference to government budget management and governmental accounting; considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; knowledge of business law as it applies to purchasing contracts and sales; knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Eight (8) years of professional experience in a combination of fiscal/administrative functions (e.g., budgeting, accounting, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer or Accountant.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
JOB CLASS DESIGNATION
(53)-DCJ NON-MANAGER EXMP