In the Department of Correction at a facility or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.
Works under the general supervision from a Correctional Counselor Supervisor, Parole Supervisor or employee of higher grade.
May lead lower level staff as assigned.
EXAMPLES OF DUTIES
Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records;
Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
Oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients;
Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies;
Assigns and reviews unit work for accuracy and thoroughness;
Assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of large volume records management, methods and techniques;
oral and written communication skills;
in performing arithmetical computations;
Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;
Ability to organize data for entry into database systems.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of clerical work experience.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system involving financial, health, inventory, legal, medical or other records.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
Incumbents in this class are required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.
Incumbents in this class may be exposed to some risk of injury or assault by inmates.
JOB CLASS DESIGNATION
(07)-ADMN CLERICAL (NP-3)
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
This replaces the existing specification for the class of Correctional Identification and Records Specialist 1 in Salary Group CL 18 approved effective May 26, 2009. (Revised to modernize format and add Acknowledgement section) Final No. 23-115