State of Connecticut Executive Branch

Correctional Identification And Records Specialist 1 (2257CL)

$30.61-$39.73 Hourly / $2,448.63-$3,177.90 BiWeekly /
$63,909.00-$82,943.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction Offender Classification and Population Management/Sentence Calculation and Interstate Management Unit, at a prison, jail, or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate/offender identification, record keeping, overseeing  inmate identification and records section managing offender files, and calculating sentences.

SUPERVISION RECEIVED

Works under the general supervision of a Correctional Identification And Records Specialist 2, Correctional Counselor Supervisor, Parole Supervisor or employee of higher grade.

SUPERVISION EXERCISED

May lead lower level staff as assigned.

EXAMPLES OF DUTIES

  • Ensures accurate maintenance of highly confidential facility or parole system for inmate/offender identification including tabulation of inmate sentences and other records;
  • Develops and maintains contacts with Connecticut court system staff and law enforcement agencies concerning matters of individual inmates related to sentences;
  • Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
  • Oversees issuance of notices concerning release and discharge of inmates/offenders, furloughs and transfers of inmates to required and authorized recipients;
  • Oversees compilation and editing of criminal records of each inmate/offender through correspondence and communication with FBI, State Police Bureau of Investigations and other law enforcement agencies;
  • Assigns and reviews unit work for accuracy and thoroughness;
  • Assists in compilation of current statistical data concerning inmates/offenders and monthly and annual statistical reports;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of large volume records management, methods and techniques;
  • Knowledge of
    • relevant agency policies and procedures;
    • relevant state and federal laws, regulations, statutes, legal decisions and opinions related to sentence time calculations;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;
  • Ability to maintain inmate/offender records, prepare reports, organize data for entry into shared database systems and utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance of a complex clerical processing service having a statewide impact and directly assisting members of the general public.

NOTE: For state employees this experience is interpreted at the level of a Processing Technician.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 18

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Correctional Identification and Records Specialist 1 in Salary Group CL 18 approved effective February 26, 2026. (Revised to implement the NP-3 SCOPE Study Stipulated Agreement. Revised to modify Purpose of Class, Supervision, Duties and Minimum Qualifications.) Item No. 25-112

EFFECTIVE DATE

08/20/2026
CLASS: 2257CL; EST: 8/22/1958; REV: 9/4/2026;