In the Office of the State Comptroller, Payroll Services Division this class is accountable for examining state payrolls and supporting documentation.
Receives general supervision from an employee of higher grade.
EXAMPLES OF DUTIES
Examines manual and automated regular, overtime and supplemental payrolls for compliance with statutory and regulatory requirements; verifies signatures as recorded in official authorization file; examines all incoming documents and materials for accuracy and completeness; reviews all changes on payroll; makes corrections and contacts agency personnel for clarification and additional information as necessary; verifies internal accuracy of expenditure certificate and agreement of total to payroll expenditure; verifies accuracy of detailed analysis of expenditure report; establishes mathematical accuracy of Health Insurance detail on payroll summary and cancelled check section; recalculates all exceptional items such as multi-period taxes and court ordered withholdings; prepares key entry forms for all unusual transactions; transmits all required material to data entry operators; verifies accuracy of totals and examines and/or resolves error messages upon receipt of detailed proof or edit and validation reports; determines accuracy of final processing upon receipt of payroll warrants and/or check registers; posts to central agency ledgers all values which must be maintained on a quarterly or annual basis and brings forward accrued totals upon receipt of bi-weekly year-to-date records; determines accuracy of computer records against agency central ledgers; maintains files of payroll records and documentation, corrects and adjusts as necessary; investigates possible erroneous payments or reportedly inaccurate taxes and/or deductions made to employees; may perform technical or complex clerical work in activities related to electronic data processing; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of payroll accounting principles, practices and procedures; considerable skill in performing arithmetical computations; interpersonal skills; ability to analyze payroll deductions or other financial data; ability to read, understand and apply statutes and regulations; ability to operate office equipment including personal computer, computer terminals or other electronic equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience in complex clerical work involving bookkeeping, accounts payable, accounts examining or finance. Note: For state employees experience in complex clerical work is interpreted at the level of Financial Clerk.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved payroll preparation.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
JOB CLASS DESIGNATION
(07)-ADMN CLERICAL (NP-3)
This replaces the existing specification for the same class in the same Salary Group CL 15 approved effective July 3, 1998. (2009 SCOPE Review)