In a state agency this class is accountable for performing a full range of general clerical functions including basic processing, reception, filing, record keeping, bookkeeping and typing.
Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.
EXAMPLES OF DUTIES
Using computers, tablets and other electronic equipment, types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy;
Reviews and corrects drafts for conformance with originals;
Enters and retrieves data on personal computers and computer terminals.
Sets up and maintains records and files according to established procedures (e.g. alpha, numeric or chronological order);
Searches files for information.
Prepares and sends out standard form letters making minor revisions or additions.
Compiles information from standard sources and prepares reports.
Answers phone, transfers calls and takes messages;
Receives and directs visitors;
Handles routine requests for information, procedural guidelines or assistance over the telephone or in person (e.g. counter, reception and/or information desk).
Receives, sorts and distributes mail;
Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units;
Does routine posting to ledgers, account books or other records;
Receives payments for licenses, bills, applications, fines and fees, etc.;
Prepares, totals and balances receipts;
Prepares cash transmittal/deposit slips;
Types and prepares purchase requisitions, orders or billing invoices according to established procedures;
Assists in or maintains inventory and orders supplies;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
office procedures including proper telephone usage and filing;
spelling, punctuation and grammar;
in typing a variety of materials;
oral and written communication skills;
in performing arithmetical computations;
operate office equipment which includes computers, tablets and other electronic equipment;
perform clerical tasks such as coding, sorting, alphabetizing and numeric ordering.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) months as a Typist or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
Graduation from high school with coursework in typing.
JOB CLASS DESIGNATION
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
This replaces the existing specification for the class of Clerk Typist (Confidential) in Salary Group CA 10 approved effective May 26, 2009. (Revised to modernize format and add Acknowledgement section) Final No. 23-111