Department of Administrative Services

DCJ Fiscal/Administrative Manager (0914CJ)

$47.19-$62.32 Hourly / $3,775.10-$4,985.56 BiWeekly /
$98,530.00-$130,123.00 Yearly


PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice, this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

GUIDELINES FOR JOB CLASS USE

This class directly supervises a minimum of three (3) professional level staff over a combination of Fiscal/Administrative functions at least one (1) of which must be an accounting or budgeting function and meets a minimum of two (2) of the following criteria: 

1. Supervises six (6) or more fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, purchasing) 
2. Fiscal responsibility of $20 million or more. This is defined as monitoring control and decision-making impact of dollars. 
3. Acts as the assistant to the DCJ Director of Financial Services over the entire range of functions and staff.

SUPERVISION RECEIVED

Receives general direction from a fiscal/administrative employee of higher grade.

SUPERVISION EXERCISED

Supervises professional and paraprofessional fiscal/administrative classes and other support staff.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff. 

Note: For state employees this is the level of DCJ Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 
2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

OCCUPATIONAL GROUP

(04)-Business Management

BARGAINING UNIT

(53)-DCJ NON-MANAGER EXEMPT

EEO

(2)-Professional

SALARY INFORMATION

CJ 31

CANCELLATION CLAUSE

New Class. Action No. 20-011

EFFECTIVE DATE

05/01/2020

CLASS: 0914CJ; EST: ; REV: 5/1/2020;