PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Administrative Services this class is accountable for performing as a specialist in property management functions to ensure contractual compliance by vendors and contractors under departmental jurisdiction.
Works under the limited supervision of a Director of Facilities Operations or other employee of higher grade.
May lead lower level staff as assigned.
EXAMPLES OF DUTIES
Performs specialized property management oversight duties of security, maintenance, custodial and other services provided by vendors and contractors for state buildings and grounds and/or tenants of space leased by the state; oversees contractual compliance of property management firms; ensures contractors stay within budget; recommends budgetary adjustments; authorizes projects and emergency work for assigned buildings and grounds; coordinates and oversees preventive maintenance and energy conservation programs for assigned buildings; serves on vendor/contractor selection panels; acts as liaison with operating units, agencies, contractors, vendors, tenants and outside officials regarding unit policies and procedures; monitors and audits vendor compliance with state environmental, certification, permit, safety and security requirements; investigates liability and claim issues; performs property inspections; prepares and reviews financial reports and correspondence; may review or prepare project plans, specifications and cost estimates for building renovations; may make recommendations on policies, procedures, standards and specifications; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of relevant agency policies and procedures; knowledge of relevant state and federal laws, statutes and regulations; knowledge of state of the art security, building operations and maintenance procedures and techniques; knowledge of energy conservation methods and techniques; knowledge of tenant agency requirements; knowledge of contract administration; knowledge of budget preparation and control; some knowledge of trades including building, custodial and grounds; considerable interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to utilize computer software; some supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Seven (7) years of experience in general business management, property management or business contract administration.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been in property management.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
1. Incumbents in this class will be required to travel.
2. Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator’s license.
JOB CLASS DESIGNATION
(16)-ADMIN & RESID (P-5)
This replaces the existing specification for class of Property Management Liaison in Salary Group AR 24 approved effective July 1, 2011. (2012 SCOPE Review)