$59.21-$80.73 Hourly / $4,736.75-$6,458.28 BiWeekly /
In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.
Incumbents in this class have accountability for one or more fiscal functions (e.g. accounting, accounts examining, budget management) and may have responsibility for additional administrative functions.
This class is used in a very large agency, and meets a minimum of TWO of the following criteria:
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.*
One (1) year of the General Experience must be at a managerial level.
NOTE: For state employees this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.
*Descriptions of these fiscal/administrative functions are attached.
This replaces the existing specification for the class of Chief of Fiscal/Administrative Services 1 in Salary Group MP 71 approved effective August 21, 2019. (Revised to add Acknowledgement section and modify content) Final No. 22-007
FISCAL AND ADMINISTRATIVE FUNCTIONS
Distinction will be made between accountability for and participation in these functions. Fiscal/administrative supervisors, managers and chiefs must be accountable for (or supervise) the function if it is to be considered under the Guidelines for Class Use. The descriptions of each functional heading are not meant to be all inclusive. Their purpose is to provide a sampling of tasks in each functional area.
Those areas with an asterisk [*] must consume a significant amount of professional staff hours to be considered additional functions under the Guidelines. As a rule of thumb a significant amount of time will be considered a minimum of ten percent of total professional staff time or supervision of one full time professional position, whichever is smaller.
Accountability or budget preparation and management for agency or facility; at higher levels includes participation in planning and policy decisions.
2. GENERAL FUND APPROPRIATION ACCOUNTING
Supervision of the agency's or facility's general fund accounting. Includes: maintenance of accounts (EDP or manual); Comptroller reconciliations; internal reconciliations; subsidiary accounts; payment lists; financial statements and reports; petty cash.
3. GRANT ADMINISTRATION (a & b are separate functions)
a. GRANT ACCOUNTING*
Supervision of the maintenance of accounting records, reconciliations, financial statements for grant funds, etc.
b. GRANT MONITORING* (non-programmatic)
Accountable for monitoring (or supervising monitoring) of grantees to ensure that funds are accounted for and expended properly. This can include pre- or post-audit of payments, review and analysis of budgets and financial statements, review of accounting procedures. It may include field work such as assistance with setting up financial records and may include (or consist mainly of) auditing grantees.
4. OTHER ACCOUNTING FUNCTIONS*
Accountability for or supervision of any additional professional accounting or accounts examining work which may be unique to an agency.
Accountability for and/or supervision of these areas combined will generally be considered one (1) function. The exception is a warehouse operation employing at least three (3) full-time (or part-time equivalent) positions, which may be considered one (1) additional function.
6. CONTRACT ADMINISTRATION
Accountability for and /or supervision of contract preparation and monitoring.
Accountability for and/or supervision of the agency or facility personnel function. This includes recruitment, personnel records, classification issues, grievances and other labor relations issues, worker's compensation, career and benefits counseling.
8. AFFIRMATIVE ACTION*
Accountability for supervision of preparation of agency or facility goals, affirmative action recruitment, reporting, counseling, and other aspects of implementation of affirmative action goals.
Supervision of the payroll function.
10. SUPPORT SERVICES
Each additional support service supervised (e.g., laundry, security, maintenance, switchboard, food service) having a minimum of three (3) full-time positions or part-time equivalent) or taking a minimum of 10% of total fiscal/administrative staff time can be considered one (1) additional function.
11. DATA PROCESSING*
Supervision of a data processing operation including professional data processing staff (i.e., Computer Programmer 1 or above).