$56.12-$76.51 Hourly / $4,488.82-$6,120.66 BiWeekly /
In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.
Incumbents in this class act as an assistant to a Chief of Fiscal/Administrative Services over a range of functions and staff.
See addendum for descriptions of fiscal/administrative functions.
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.
NOTE: See addendum for descriptions of these fiscal/administrative functions.
Two (2) years of the General Experience must have been supervising professional level staff.
NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
This replaces the existing specification for the class of Assistant Chief of Fiscal/Administrative Services in Salary Group MP 69 approved effective August 21, 2019. (Revised to add Acknowledgement section and modify content) Final No. 22-007
FISCAL AND ADMINISTRATIVE FUNCTIONS
Accountability for budget preparation and management for agency or facility; at higher levels includes participation in planning and policy decisions.
2. GENERAL FUND APPROPRIATION ACCOUNTING
Supervision of the agency's or facility's general fund accounting; includes maintenance of accounts (EDP or manual); Comptroller reconciliations; internal reconciliations; subsidiary accounts; payment lists; financial statements and reports; petty cash.
3. GRANT ADMINISTRATION (a&b ARE SEPARATE FUNCTIONS)
a. GRANT ACCOUNTING* Supervision of the maintenance of accounting records, reconciliations, financial statements for grant funds, etc.
b. GRANT MONITORING* (non-programmatic) Accountable for monitoring (or supervising monitoring) of grantees to ensure that funds are accounted for and expended properly. This can include pre- or post-audit of payments, review and analysis of budgets and financial statements, review of accounting procedures. It may include field work such as assistance with setting up financial records and may include (or consist mainly of) auditing grantees.
4. OTHER ACCOUNTING FUNCTIONS*
Accountability for or supervision of any additional professional accounting or accounts examining work which may be unique to an agency.
Accountability for or supervision of the purchasing of supplies, equipment and contractual services including preparation and revision of specifications, selecting sources of supply, obtaining and evaluating formal written bids, issuing purchase orders, analyzing price trends.
6. CONTRACT ADMINISTRATION
Accountability for or supervision of contract preparation and monitoring including preparation of requests for proposals to obtain consulting or contractual services, determination of evaluation criteria, evaluation of proposals, preparation and monitoring of personal services agreements, point of service contracts and memoranda of understanding.
Supervision of the payroll function.
8. SUPPORT SERVICES
Each additional support service supervised (e.g., stores, inventory/asset management, facilities/equipment security, facilities/equipment maintenance, mailroom, food service, phone system coordination) having a minimum of three (3) full-time positions or part-time equivalent) or taking a minimum of 10% of total fiscal/administrative staff time can be considered one (1) additional function.
9. INFORMATION TECHNOLOGY*
Supervision of an information technology operation including professional information technology staff (i.e., Information Technology Analyst 1 or above).