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$64.70-$88.22 Hourly / $5,175.56-$7,056.94 BiWeekly /
$135,082.00-$184,186.00 Yearly
In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.
Incumbents in this class have accountability for a major portion of the agency including all of the agency's fiscal and administrative functions, programs and operations.
This class meets the following criteria:
In the Department of Transportation this class administers multiple operating functions for the entire department such as support services, purchasing and materials management, property and facilities services and building maintenance
Receives executive direction from a Commissioner, Deputy Commissioner, appointed executive or other administrative official of higher grade.
Administers programs and operations of a major fiscal or fiscal/administrative services division; directs all staff.
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*
One (1) year of the General Experience must be at a managerial level.
NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.
This replaces the existing specification for the class of Chief of Fiscal/Administrative Services 2 in Salary Group MP 72 approved effective August 21, 2019. (Revised to add Acknowledgement section and modify content) Final No. 22-007
FISCAL AND ADMINISTRATIVE FUNCTIONS
Distinction will be made between accountability for and participation in these functions. Fiscal/administrative supervisors, managers and chiefs must be accountable for (or supervise) the function if it is to be considered under the Guidelines for Class Use. The descriptions of each functional heading are not meant to be all inclusive. Their purpose is to provide a sampling of tasks in each functional area.
Those areas with an asterisk [*] must consume a significant amount of professional staff hours to be considered additional functions under the Guidelines. As a rule of thumb a significant amount of time will be considered a minimum of ten percent of total professional staff time or supervision of one full time professional position, whichever is smaller.
1. BUDGETING
Accountability or budget preparation and management for agency or facility; at higher levels includes participation in planning and policy decisions.
2. GENERAL FUND APPROPRIATION ACCOUNTING
Supervision of the agency's or facility's general fund accounting. Includes: maintenance of accounts (EDP or manual); Comptroller reconciliations; internal reconciliations; subsidiary accounts; payment lists; financial statements and reports; petty cash.
3. GRANT ADMINISTRATION (a & b are separate functions)
a. GRANT ACCOUNTING*
Supervision of the maintenance of accounting records, reconciliations, financial statements for grant funds, etc.
b. GRANT MONITORING* (non-programmatic)
Accountable for monitoring (or supervising monitoring) of grantees to ensure that funds are accounted for and expended properly. This can include pre- or post-audit of payments, review and analysis of budgets and financial statements, review of accounting procedures. It may include field work such as assistance with setting up financial records and may include (or consist mainly of) auditing grantees.
4. OTHER ACCOUNTING FUNCTIONS*
Accountability for or supervision of any additional professional accounting or accounts examining work which may be unique to an agency.
5. PURCHASING/STORES/INVENTORY
Accountability for and/or supervision of these areas combined will generally be considered one (1) function. The exception is a warehouse operation employing at least three (3) full-time (or part-time equivalent) positions, which may be considered one (1) additional function.
6. CONTRACT ADMINISTRATION
Accountability for and /or supervision of contract preparation and monitoring.
7. PERSONNEL
Accountability for and/or supervision of the agency or facility personnel function. This includes recruitment, personnel records, classification issues, grievances and other labor relations issues, worker's compensation, career and benefits counseling.
8. AFFIRMATIVE ACTION*
Accountability for supervision of preparation of agency or facility goals, affirmative action recruitment, reporting, counseling, and other aspects of implementation of affirmative action goals.
9. PAYROLL
Supervision of the payroll function.
10. SUPPORT SERVICES
Each additional support service supervised (e.g., laundry, security, maintenance, switchboard, food service) having a minimum of three (3) full-time positions or part-time equivalent) or taking a minimum of 10% of total fiscal/administrative staff time can be considered one (1) additional function.
11. DATA PROCESSING*
Supervision of a data processing operation including professional data processing staff (i.e., Computer Programmer 1 or above).