PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Office of the Chief State's Attorney, Division of Criminal Justice, this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.
GUIDELINES FOR JOB CLASS USE
This is a paraprofessional working level distinguished from clerical level classes by responsibility for basic accounting work. Other distinguishing factors include the complexity of financial record-keeping or examining work, independence with which it is done and exercise of judgment required in applying bookkeeping and basic accounting principles in conformance with established procedures and policies.
Initially works under the close supervision of the Director of Financial Services, Supervisory Assistant State's Attorney or other employee of higher grade; works more independently with acquired experience.
May lead clerical staff engaged in financial record-keeping or examining work.
EXAMPLES OF DUTIES
Maintains an interrelated group of accounts including classifying and recording transactions and reconciling accounts; prepares simple financial statements; assists in preparation of complex financial statements; examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations; calculates rates involving complex arithmetical formulas; responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations; gathers and consolidates payroll and expenditure data to facilitate budget preparation; ensures expenditures plus encumbrances are within appropriation limits; ensures that routine payments are in compliance with contract provisions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping and financial record-keeping principles and practices; knowledge of basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control; oral communication skills; basic interpersonal skills; considerable arithmetical ability; auditing ability; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial information.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical accounting or financial examining work.
Note: Complex clerical accounting or financial examining work is defined as routine bookkeeping, financial record-keeping or financial record examining at the level of Financial Clerk.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience.
JOB CLASS DESIGNATION
(53)-DCJ NON-MANAGER EXMP
This replaces the existing specification for the same class in Salary Group CJ 18 approved effective March 18, 1999. (Revised to implement Salary Group adjustment)
0081A 1/8/08 cm