Chief Of Fiscal/Administrative Services 2

The State of Connecticut, Department of Children and Families' (DCF), mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter.

We are seeking to fill one (1) Chief of Fiscal/Administrative Services 2 position, located in Central Office, 505 Hudson Street, Hartford, CT. This opportunity is full-time, 40 hours per week, Monday-Friday, 8:00 a.m. to 5:00 p.m. and reports directly to the Deputy Commissioner of Administration at DCF and will be a member of the DCF senior leadership team.   

Although located in Central Office, this position will work closely with DCF's six (6) Regions which include fourteen (14) area offices throughout the state, two (2) facilities, the Wilderness School, and Central Office, which will require statewide travel, as needed.

This position provides the opportunity to direct staff and operations of the Fiscal Division, including:  

• Creating and implementing financial strategy, administration, direction of agency and delegate operational budget performance.
• Overseeing development and maintenance of a $800 million budget, maximizing revenue from the federal title IV-E and IV-B programs, Medicaid and private insurance reimbursement and other social and human services federal reimbursement programs.  Overseeing DCF contracting with direct care providers of treatment services.
• Producing complex reports generated from a proprietary software system and making the information accessible and consumable to a wide range of customers.
• Ensuring all appropriate state and federal regulations are adhered to in the management of funds.
• Overseeing the Engineering Department for the Agency that is responsible for three (3) state operated accredited psychiatric settings, 15 large office settings housing over 2,000 employees, and the State's Wilderness School.  Oversees a Central Transportation Unit, providing transportation to the children and families served by the Department. 
• Overseeing the Payroll Unit, which processes payroll for 3,200 employees and applies the pay rules for 11 bargaining units.
• Act as a liaison with Office of Policy and Management (OPM) and other key stakeholders in budgetary matters.  

The ideal candidate:  

• Leader and strategic business partner who promotes transparency, embraces change, and drives to create efficiencies using the latest technology to deliver sound results.
• Lead the fiscal division, supervising and managing a large team, while working collaboratively with other division leaders across the agency and state.
• Strategic and analytical, understanding how all aspects of state and agency operations impact the financial future.
• Able to execute deliverables with competing deadlines and priorities.
• Experience using interpersonal, verbal, and written communication skills including creating and facilitating fiscal presentations.  
• Experience using Microsoft Excel and Word including, but not limited to, creating reports, graphs, and other related records.   

We offer competitive benefits  including health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals.  

We hope you take this opportunity to make an impact by serving your state!

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.   

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

If you have any questions regarding this recruitment, please contact Julie Barker at Julie.Barker@ct.gov.

In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.

Administers the staff and operations of the fiscal management functions including budget preparation and management, accounting, and financial reporting and analysis; develops, implements and evaluates policies, goals and objectives; designs and develops programs and activities; implements new procedures and procedural revisions; acts as liaison both internally within the State and externally; determines appropriate staffing levels and directs the management and coordination of staff; designs and implements performance review standards for division staff; maintains contacts with individuals within and outside of the division who might impact on policy or program activities; directs financial planning activities including long and short-term forecasting; assists EDP experts in the planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; may direct a program of internal and/or external audit. In addition to directing fiscal/administrative functions, may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security, and housekeeping; performs related duties as required.

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting; considerable knowledge of the principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in the preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (l) of which must be an accounting or budgeting function.*

One (1) year of the general experience must be at a managerial level.

For state employees, this is interpreted at or above the level of Assistant Chief of Fiscal/Administrative Services, Principal Budget Specialist or Fiscal/Administrative Manager.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
   
2. A Master's degree in Public Administration, Business Administration, or Accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

Preference will be given to candidates who possess:  

• Experience developing and implementing strategic fiscal programs and overseeing fiscal budgets.
• Experience in evaluating the efficiency and effectiveness of administrative programs and oversee development of program improvements.
• Experience interpreting federal and state laws and regulations related to the program and policies of child protective service agencies.
• Experience in public sector budgeting and accounting.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.