Data Input Clerk

The Alameda County District Attorney's Office upholds Alameda County as a safe and livable community through the fair and effective administration of justice; compassionate and committed support of crime victims; innovative programs that provide opportunities for rehabilitation and reintegration; and programs designed to enhance the lives of vulnerable populations, children and youth for a bright, healthy future. Read more about our mandated services.

The Alameda County District Attorney’s Office is comprised of approximately 150 attorneys, 60 inspectors, 30 Victim-Witness advocates and claim specialists, as well as a variety of administrative, finance, and communications professionals. Our jurisdiction covers over 800 square miles and our staff work in 9 offices located throughout the County.

We have six specialized divisions within the office:

§ Criminal Prosecution

§ Juvenile Justice

§ Consumer, Environmental and Worker Protection

§ DA Inspectors

§ Victim-Witness Assistance

§ Alameda County Family Justice Center

DEFINITION

Under general supervision, to perform the more difficult clerical work requiring use of a computer terminal and knowledge of various computer codes and their application; to enter, search, correct, delete, retrieve and update computer files from a wide variety of source documents; and to do related work as required.

DISTINGUISHING FEATURES

This is a specialized clerical class. Incumbents are responsible for the input of data into a computer system by selecting the operation codes specific to the type of source documents assigned for processing. Incumbents examine source documents to extract necessary information, and often transfer the information into computer codes before it can be input, functions often requiring specialized knowledge to perform. Data Input Clerks spend the majority of their time operating a terminal and utilizing a variety of source documents and data banks within a computer system. Data Input Clerk differs from the class of Clerk II where incumbents primarily use the computer terminal to search and retrieve information.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Keys in information from a variety of source documents on a video display data terminal using an alpha-numeric keyboard; verifies accuracy of data entered visually on the viewing screen and transmits into the computer system.
2. Reviews a variety of source documents to determine intended action, correctness, sufficiency of information and conformance with procedures; reviews print-outs for errors and makes corrections.
3. Codes various pieces of information from source documents before entering data or information into an on-line computer.
4. Operates computers and printers to produce court dockets, minutes, rap sheets, OMV driving records, registration information, schedules, form letters, and court calendars after input of information into database; picks up and delivers data input documents; purges and closes files.
5. Enters, verifies, updates and processes misdemeanor and felony warrants, stolen firearms and property information in criminal records database; receives and cancels recalled bench warrants; sends and receives teletypes regarding missing persons, next of kin, runaways from juvenile institutions.
6. Receives and responds to requests from attorneys, law enforcement and Court personnel, and the public for information via search of computer file information.
7. Performs computer processes to create Medi-Cal cards; may execute computer commands to create other negotiable documents, such as food stamps or pay warrants for service providers.
8. Operates a variety of office equipment and data retrieval equipment, including personal computers or terminals, printers, teletype, datalog and FAX machines.
9. Assists system managers in troubleshooting problems and in the planning and development of new or expanded systems or procedures.
10. Sends and receives messages and general information via computer terminal.
11. Maintains, updates, and corrects database file information, including entering and updating purchasing or vendor files, contracts, inventory files, requisitions, bids, purchase orders and applicant or client history.
12. Operates specialized personnel computer system that processes applications, provides applicant tracking, calculates and ranks examination scores, scans multiple-choice written tests, generates certification and examination form notices, customized reports, eligible lists and testing schedules.
13. May occasionally perform other clerical duties, such as assisting with training, acting as a receptionist assisting others at a front counter or on the telephone, or other clerical functions on a part-time basis.

Miniumum Qualifications

The equivalent of two years of full-time clerical experience.  Experience operating a computer terminal.

Special Requirements

All candidates must be able to type alpha and numeric characters at a speed of not less than 35 words per minute with 80% accuracy.

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Modern office practices and procedures, including business correspondence, filing, office equipment operations and on-line computers.

Ability to:

• Speedily and accurately inputting computer information from source documents into database via keyboard terminal.
• Operating on-line data processing equipment and utilizing a variety of basic computer commands and menu screens.
• Interpreting source documents and extracting required information for entry into computers.
• Reading and interpreting procedure manuals.
• Adjusting to changes in workload and working under time constraints.
• Checking and verifying computer output for accuracy and completeness.
• Working cooperatively and effectively with those contacted during the course of work.
• Following oral, written and coded instructions.
• Operating general office and technical equipment.
• Making decisions and exercising sound judgment regarding information being entered, deleted, or coded in the database.

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

· Medical – HMO & PPO Plans

· Dental – HMO & PPO Plans

· Vision or Vision Reimbursement

· Share the Savings

· Basic Life Insurance

· Supplemental Life Insurance (with optional dependent coverage for eligible employees)

· Accidental Death and Dismemberment Insurance

· County Allowance Credit

· Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance

· Short-Term Disability Insurance

· Long-Term Disability Insurance

· Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services

· Employee Assistance Program

For your Financial Future

· Retirement Plan - (Defined Benefit Pension Plan)

· Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

· 11 paid holidays

· Floating Holidays

· Vacation and sick leave accrual

· Vacation purchase program

· Management Paid Leave**

· Catastrophic Sick Leave

· Group Auto/Home Insurance

· Pet Insurance

· Commuter Benefits Program

· Guaranteed Ride Home

· Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)

· Employee Discount Program (e.g. theme parks, cell phone, etc.)

· Child Care Resources

· 1^st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

TO APPLY: Access the application by clicking here: DA Application

All completed applications should be emailed to DA Jobs, at da.jobs@acgov.org .

All applications must be submitted no later than 5:00 p.m. on Wednesday, October 19, 2022.

The District Attorney Office is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.