Tuesday, June 18, 2019

Public Works Fleet and Infrastructure Systems Manager

Recruitment #19-9531-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Search Services are provided by Alliance Resource Consulting LLC


DESCRIPTION

THE COMMUNITY
Alameda County is the geographic center of the San Francisco Bay Area, located on the east side of the Bay across from the San Francisco peninsula. Commonly referred to as the “East Bay,” the region has been the fastest growing in the San Francisco Bay Area for more than two decades. The East Bay is popular because of its desirable location, incredible diversity, ideal climate, broad economic base, plus its range of available housing and business opportunities.

The County itself is one of the most diverse regions in the country. Alameda County offers a rich array of cultural activities, including the Oakland Museum and the Oakland East Bay Symphony.  The wine country of the inland Tri-Valley area, the Chabot Space and Science Center, and outstanding outdoor recreational facilities bring additional opportunities for recreation,relaxation, and education. The University of California, Berkeley and California State University, East Bay are just two of the distinguished academic institutions serving Northern California. Urban transportation options are extremely accessible including the Oakland International Airport, the Bay Area Rapid Transit (BART) system, and the San Francisco Bay ferry system.

THE COUNTY
Established in 1853, Alameda County has a population approaching 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as 6 unincorporated communities and rural areas that span a total of 738 square miles. The City of Oakland is the seat of County government and is also the largest city in Alameda County.

The County operates under a charter form of government and is governed by a five member Board of Supervisors elected on a non partisan basis from the districts in which they live, and serve four year staggered terms. The Board is responsible for setting policy, overseeing all County operations, approving the organization’s annual budget, and representing the County in a number of areas including its numerous special districts and regional agencies. The Board appoints the County Administrator, who is charged with overseeing County operations and services as well as developing the overall budget.

Alameda County employs over 9,000 employees working in 21 different agencies and departments and has an annual budget of nearly $2.7billion. As a major urban county, Alameda delivers a full spectrum of services, including general government and internal services, healthcare, social services, public works, criminal justice, and other public safety services for a population that is culturally and ethnically diverse.

The County’s mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. For more information, visit https://www.acgov.org.

THE PUBLIC WORKS AGENCY
The Alameda County Public Works Agency has a continuing commitment to public services, with a focus on improving the overall safety and quality of life of Alameda County residents. Its mission and goal is to provide, maintain and preserve public infrastructure in an efficient and effective manner, while promoting a healthy and sustainable environment that supports safe and livable communities. The Agency values community engagement and participation, and performs its tasks in transparent and responsive manner.

  

 

 

THE POSITION
The Public Works Fleet and Infrastructure Systems Manager is responsible for the oversight of the Public Works Agency’s fleet programs and the heavy equipment repair shop. This person assures timely repair and maintenance of the Agency’s heavy equipment, determining vehicle needs, drafting vehicle specifications, and coordinating necessary modifications to equipment. This individual has oversight on the Agency Infrastructure Systems and provides direction to those who assist in the management of information related to it. Finally, the Public Works Fleet and Infrastructure Systems Manager administers and managers the California Driver’s License Pull Program and the Bi-Annual Inspection Terminal Program, Infrastructure Management System. Examples of duties are as follows:

• Assesses Agency vehicle needs; reviews equipment availability, establishes priorities and assigns equipment accordingly; reports on status of fleet to Agency management; ensures that vehicles have current valid licenses; assists in the development of equipment replacement program meeting with vendors and suppliers and recommending minimum standards for equipment and parts; drafts vehicle specifications; and, prepares the budget for the Agency’s light and heavy equipment rolling stock and heavy equipment shop operations.

• Establishes priorities and coordinates equipment repair schedules with the Public Works Fleet Supervisor and determines preventative maintenance schedules; evaluates use of equipment and recommends modifications to perform various functions; evaluates equipment repair costs versus replacement costs; determines feasibility of equipment rental versus purchase of new equipment; schedules rental of equipment; and, meets with equipment and parts suppliers to discuss and resolve technical equipment maintenance problems.

 

• Investigates all Public Works Agency accident reports; recommends action on safety suggestions; serves as a member of the Safety Committee; and, administers and maintains records for the California Driver’s License Pull Program and the Bi-Annual Inspection Terminal Program.

 

• Reviews and recommends equipment rate changes; monitors shop billing documents, inventories and commercial documents; receives and approves purchase requisitions; investigates and corrects billing errors and/or complaints; maintains files, both manual and automated, to generate reports; employs computer database to determine utilization factors, costs of operation, and maintenance costs; determines needs, purchases, and maintains records for the Agency’s pagers, radios, and cellular phones; and, administers the Agency’s radio system.

 

• Leads the Agency in sustainable fleet policies, practices and strategic plans and participates in the development and implementation of departmental goals, policies and strategic plans.

 

• Explores grant opportunities and writes grant proposals; develops, administers and monitors program budgets, grants contract and fiscal activities; and, tracks expenditures and revenue.

 

• Reviews operational and vehicle utilization records and confers with subordinates to determine the parts, materials and equipment needed for the Agency’s vehicle program; initiates requisitions for supplies and equipment, contractual repair services, vehicles and related equipment; and, conducts an annual analysis of the fleet to determine the vehicle replacement schedule.

 

• Manages acquisition and parts delivery Agency-wide.

 

• Manages and operates automated fleet and infrastructure systems and recommends changes to those systems necessary to maximize the use of resources.

 

THE IDEAL CANDIDATE
The ideal candidate will be a dynamic, charismatic leader who cultivates talent, grows and develops staff, and carries forward the objectives of leadership. This person will be a creative problem solver with a business mindset who challenges the Fleet and Infrastructure Systems Team to embrace new and more efficient ways to complete its work and improve customerservice. This will include, among other things, better use of the Agency’s asset management system. The Public Works Fleet and Infrastructure Systems Manager will provide clear direction, hold people accountable, and provide immediate feedback to help staff members learn from their mistakes and move forward. The best qualified candidate will have a positive outlook, flexible attitude, prior management and budgeting experience, and excellent communication skills. 

To learn more about this exciting opportunity click on the recruitment brochure below.

 

 

 

MINIMUM QUALIFICATIONS

Either I

Experience:

The equivalent of two years of full-time experience in the class of Public Works Fleet Supervisor or an equivalent or higher level class specializing in the repair and utilization of vehicles, with at least one year of that experience managing infrastructure systems related to fleet in the Alameda County classified service.

Or II

Experience:

The equivalent of four years of full-time journey-level experience in scheduling and assigning the maintenance of vehicular equipment for a public agency, construction firm, or similar setting; two years of the required experience must have been in a supervisory capacity; and one year of the required experience must have been managing infrastructure systems related to fleet.

And

License (required for all above patterns):

Possession of a valid California Class C Driver’s License.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Provisions of the California Motor Vehicle Codes and the CA Bi-Annual Inspection Terminal Program.
• Techniques for researching, analyzing, and determining equipment needs and utilization.
• Management and leadership principles and practices.
• Budgetary, purchasing, contract and grant administration practices and procedures.
• Planning, scheduling, and supervision techniques related to equipment repair and maintenance activities.
• Methods, tools, equipment, and materials used in the maintenance and repair of a variety of heavy equipment and vehicles.
• Hydraulic and compressed air brake controls, diesel and gasoline engines, transmissions, differentials, clutch assemblies, generators, ignition and other electrical systems, fuel and water pumps, and all functioning parts of modern heavy equipment and vehicles.
• Methods and systems of efficiently operating a modern repair shop.
• Licensing requirements for vehicles and operators.
• Maintenance of a variety of records both manual and automated.

 Ability to:

• Evaluate, compare and recommend vehicles required for different types of work.
• Recommend necessary modifications to equipment to perform different jobs.
• Make sound decisions.
• Analyze and problem solve.
• Plan and organize.
• Communicate effectively both orally and in writing.
• Analyze budgets and make sound recommendations.
• Utilize management control techniques.
• Deal with others with interpersonal sensitivity.
• Make operating decisions with flexibility.
• Operate complex maintenance infrastructure systems to enter, retrieve, and analyze data and utilize spreadsheet and other applications.

 

 

 

 Working Conditions:

 Duties require the incumbent to work in the standard office environment. Daily walking on flat surfaces such as the equipment repair shop, equipment yard, or parts room and climbing stairs is required in the performance of duties. While being around heavy equipment, the incumbent will be exposed to various noise levels and may at times be exposed to diesel or other fumes. Incumbent has 24/7 responsibility to respond to emergencies; participate as on-call supervisor after hours and weekend/holidays; attend meetings after hours.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps:
1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process; review of candidates’ work experience and background to select the best qualified applicants to continue in the process which may involve an interview with Alliance Resource Consulting LLC.
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

*Alliance Resource Consulting LLC is soliciting qualified candidates on behalf of Alameda County and this recruitment is being conducted pursuant to the Alameda County Civil Service Commission rules. Interested candidates should apply by June 14, 2019.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:

June 14, 2019

Review of Applications for Minimum Qualifications:

June 24, 2019

Review of Applications for Best Qualified:

June 28, 2019

Oral Examination:

Week of July 8, 2019

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, Human Resources Division Manager
Human Resource Services Department, County of Alameda
510-267-9492

For questions and inquiries, please contact:
Cindy Krebs or Sherrill Uyeda
ALLIANCE RESOURCE CONSULTING LLC
1 Centerpointe Drive, Suite 440 La Palma, CA 90623
Telephone: (562) 901-0769
Email: info@alliancerc.com

Alameda County is an Equal Opportunity Employer