Recruitment #18-1226-01
Date Opened | 3/8/2018 5:00:00 PM |
---|---|
Filing Deadline | 4/2/2018 5:00:00 PM |
Salary | $32.73- $38.98/hour; $68,078.40 - $81,078.40/year |
Employment Type |
Permanent Full-Time Employment
|
HR Analyst | Jordan Grow |
Department | County Counsel |
Work Location |
Oakland
|
THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.
Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.
SPECIAL REQUIREMENT: TYPING CERTIFICATE
If you have a typing certificate with a net typing speed of 40 words per minute from a temporary agency, employment agency, or community college, printed on letterhead with the address and phone number of the agency or college, please upload it to your online application (under the "Resume" tab) by 5:00 p.m. on the last day for filing: April 2, 2018. The typing certificate must be dated within six (6) months of the filing deadline.
To obtain a typing certificate, you may wish to contact East Bay Works - Career Centers. Click on the following link, and go to the "locations" tab to locate a center near you: www.eastbayworks.com/
If you are unable to obtain a typing certificate by the last day to file, you will be required take a typing test at the Alameda County Human Resources building on Tuesday, April 17, 2018.
THE AGENCY
The mission statement of the Office of the County Counsel is to provide competent, efficient and cost-effective legal representation and advice, thus advancing and protecting the programs and financial resources of the County, its officers, departments, boards, commissions, districts, and courts.
THE POSITION
Under general direction, provides the County Counsel or the Public Defender the full range of administrative legal office support services. Duties performed are of considerable variety, highly confidential, complex, and require independent judgment; requires preparing time sensitive, confidential, legal documents; and performs other assigned duties as required.
IDEAL CANDIDATE
In addition to meeting the minimum qualifications, the ideal candidates will be professional, organized, customer-oriented individuals with strong administrative support skills and experience, relevant computer applications knowledge and experience, as well as a demonstrated track record and strong ability to:
Either I:
The equivalent of one year of full-time experience in the class of Civil Legal Secretary in the Alameda Office of the County Counsel.
Or II:
The equivalent of three years of full-time increasingly responsible clerical experience providing office and administrative support in a public or private agency law office. (Possession of a Bachelor’s Degree from an accredited college or university may substitute for two years of the required experience.)
The most suitably qualified candidates will possess the following competencies:
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.
Knowledge of:
· Legal terminology, court rules, and statutes
· Format for standard professional business communications, general legal forms and documents.
· Business English usage, grammar, spelling, vocabulary and punctuation.
· Filing, indexing, and cross-referencing methods.
· Proper telephone etiquette and procedures.
· Law office practice, work procedure and equipment practices.
· Word processing/computer applications and techniques, efficiency in PowerPoint, Word and Excel.
· State and federal court filing and calendar procedures.
· Principles of managing and coordinating secretarial aspects of a large or complex program.
Ability to:
· Apply specialized knowledge of complex legal procedures.
· Abstract pertinent information from files to prepare legal documents and other complex, sensitive communications.
· Analyze and problem solve.
· Work independently in the absence of specific instructions exercising good judgment.
· Communicate effectively orally and in writing.
· Deal tactfully with members of the public, co-workers and clients under stressful situations.
· Prepare clear and comprehensive reports; draft, compose and edit correspondence from brief oral or written instructions, using word processing applications; type with speed and accuracy at not less than 40 words per minute.
· Organize and maintain legal, personnel and other files.
· Identify and correct errors in English usage, grammar, and mathematical calculations in a variety of documents.
· Organize and prioritize work load; complete work competently under time deadlines.
· Interpret and apply laws, rules, and written directions to specific situations.
· Assist in devising and keeping office records of a confidential nature; maintain confidentiality.
· Evaluate demands on the County Counsel or Public Defender’s time; arrange his/her schedule accordingly.
· Work with officials and the general public in routine, emergency, and emotional situations.
· Take responsibility and use good judgment in recognizing scope of authority and prioritizing work.
The examination will consist of the following steps:
1. A review of the candidates’ applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2. A review of the Supplemental Questionnaire to determine the best qualified; only the most suitably best qualified candidates will be invited to the oral interview process.
3. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.
To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.
TENTATIVE TIMELINE
Deadline for Filing: |
Monday, April 2, 2018, at 5:00 PM
|
Review for Minimum Qualifications: |
Friday, April 6, 2018
|
Typing Test for Applicants without a Typing Certificate: |
Tuesday, April 17, 2018 |
Review of Supplemental Questionnaires for Best Qualified: |
TBD** |
Oral Interviews*: |
TBD** |
*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.
**Updated as of 5/7/18
Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.
For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs
Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:
For your Health & Well-Being
For your Financial Future
For your Work/Life Balance
*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.
** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.