Monday, April 6, 2020

Procurement and Contract Supervisor, Zone 7

Recruitment #20-4956-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by  5:00 p.m. on the Last Day for Filing.  Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

 
Applications and Supplemental Questionnaires will only be accepted on-line.

DESCRIPTION

THE AGENCY

Zone 7 provides treated drinking water to four major water retailers serving around 220,000 residents and businesses. The retailers are: the City of Pleasanton; the City of Livermore; California Water Service Company - Livermore; and Dublin San Ramon Services District, which provides water service to Dublin and the Dougherty Valley area of San Ramon.

THE POSITON

Under general direction the incumbent manages, organizes, and supervises the activities of the Agency’s purchasing and contract administration functions, and purchasing card programs and perform other related work as required.

This is a single class position responsible for managing and administering the activities of Zone 7 Water Agency’s contract and procurement functions including the supervision of staff involved with procuring materials, supplies, equipment, and services through the preparation of specifications for the solicitation of  bids.  This position reports to the Assistant General Manager – Finance in the Administrative Services Division.

For a detailed listing of the essential responsibilities and core competency requirements for this position, please click here for the job description. 

IDEAL CANDIDATE

The ideal candidate has experience with a proven track record of success that demonstrates knowledge, skills and abilities in the following areas:

 

·         Adept at preparing accurate and complete bids, proposals and complete bids, proposal and specifications. 

·         Extensive experience in developing and administering division goals, objectives, and procedures.

·         Proven ability to facilitate discussions between customers/partners and potential vendors to agree on contract  terms and evaluates bids or proposals to make contract award decisions.

·         Understands and applies Agency, County, and other governmental rules and regulations affecting purchasing functions with regards to the negotiating and purchasing of goods and services.

·         Maintains focus, intensity, remains optimistic and persistent, even under adversity.

·         Ability  to lead, direct, and motivate staff with focus on guiding others in accomplishing work objectives.

·         Uses resources to identify key issue, problems, solve them, act decisively, and shows good judgment in decision-making;

·         Takes ownership of work done and results accomplished.

·         Effectively  presents and receives information and concepts, in both written and oral formats. 

MINIMUM QUALIFICATIONS

EITHER I

The equivalent of four (4) years full-time as a Buyer II, Zone 7 or a higher level classification in the Alameda County classified service. 

OR II

The equivalent of six (6) years of recent full-time experience as a journey level procurement professional, which included at least two (2) years of supervisory experience.  A bachelor’s degree in Business Administration, Public Administration or a related field from an accredited college or university may be substituted for two (2) years of the required work experience. 

Certification:

Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.

 

NOTE:  The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will posses the following competencies:

Knowledge of:

  • Basic principles and practices of supervision.
  • Operations, services and activities of a comprehensive centralized purchasing program.
  • Principles and practices of purchasing program development and implementation.
  • Advanced methods and techniques of bid and specification and preparation.
  • Management skills to analyze programs, policies and operational needs.
  • Principles and practices of governmental purchasing and contract administration.
  • Applicable laws, codes, regulations, policies and procedures related to public bidding, contracting and procurement.
  • Electronic procurement systems, Microsoft Suite applications such as Microsoft Word, Excel, PowerPoint and Outlook.  

Ability to:

  • Oversee, organize, direct and coordinate the work of subordinate staff.
  • Negotiate and purchase goods and services for a government agency.
  • Prepare accurate and complete bids, proposals and specifications.
  • Develop and administer division goals, objectives, and procedures.
  • Prioritize, organize, and coordinate several projects concurrently.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of the work.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1) A review of candidates' applications to verify possession of minimum requirments.

2) Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process which is a screening of Supplemental Questionnaires to select the best qualified candidates.

3) Those candidates who have passed the Supplemental Questionnaire screening for the classification will be placed on the eligible list based on an evaluation of education, training, and expertise.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

*We reserve the right to make changes to the announced examination components

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency.

TENTATIVE SELECTION PLAN
 Deadline for Filing:

     5:00 p.m., Friday, April 17, 2020

 Review of Minimum Qualification:

              by Monday, April 27, 2020

 Supplemental Questionnaire Review for Best Qualified:

             by Monday, May 11, 2020

 Oral Interview Exam

                              TBD  

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Erika Beams, Human Resources Analyst
Human Resource Services, County of Alameda
Erika.Beams@acgov.org

(510) 272-6393

 

www.acgov.org/hrs

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.