Saturday, April 20, 2019

Library Manager I

Recruitment #19-4176-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. 

Applications and Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  

Applications will only be accepted on-line.

DESCRIPTION


THE AGENCY 
The Alameda County Library provides library services from ten libraries in the cities of Albany, Dublin, Fremont, Newark and Union City and the unincorporated communities of Castro Valley and San Lorenzo. Additional services are provided through Mobile and Outreach Services, Education and Literacy Services, and Social Justice Services.

The County Library was established in 1910 and is governed by the Alameda County Board of Supervisors. The Alameda County Library Advisory Commission advises County Librarian, Cynthia Chadwick, and the Board of Supervisors on library services.

The County Library is funded primarily by local property taxes, with additional revenue from State grants and contracts with cities for additional open hours and services.

The Board of Supervisors allocates a portion of a utility users and business license tax which is collected only in the unincorporated areas of the County to the Library for service to the unincorporated areas. The Alameda County Library Foundation and active Friends of the Library or Library League groups in each community support library programs and services. 

To learn more about the Alameda County Library, please visit the website at:http://www.aclibrary.org/

THE POSITION  
Under general direction plans, directs, coordinates and supervises the work of a Library Service within the County Library; trains, supervises, and evaluates staff assigned to work within the library or library service; assists in the development and implementation of Library policies, procedures, and service delivery programs and performs related duties as required.

EXAMPLES OF DUTIES
  • Plans and directs the day-to-day operation of a library service within the County Library.
  • Selects and evaluates staff, supervises professional, paraprofessional, and/or clerical staff responsible for public or library support services.
  • Directs merchandising and maintenance of collections.
  • Participates in developing and updating departmental work procedures and policies.
  • Interprets and applies library policies and procedures.
  • Initiates and maintains contact with members of the community, including library support groups, schools, service organizations, County departments, and community agencies.   
  • As delegated by a Library Division Director, has secondary responsibility for working with appointed citizen commissions and committees in their assigned communities. 
  • Arranges visits for members of the community to the library, speaks to organizations about library services.
  • Prepares publicity on library activities and promotes the use of the library within the community.  
  • Assesses needs for staffing, supplies, resources, furnishings and equipment.
  • Submits budget requests to meet public and/or support services objectives and manages budgeted expenditures.
  • In cooperation with library service coordinators, orients and trains staff and oversees their performance.
  • Plans, evaluates, and implements service to the public, organizations, and educational institutions.   
  • Manages one or more functions of a library or library service, which may include responsibility for public service and/or support service assignments.
  • Develops training programs for staff and/or the public.
  • May serve as a project manager in the development of new services or evaluation of existing services.

IDEAL CANDIDATE 
  • Implements change management and builds key relationships.
  • Engages with all levels of library employees and celebrates the diversity of library members of all backgrounds.
  • Is familiar with the fundamentals of planning, presenting and evaluating library programs.
  • Has a keen understanding of social media and new technology that may affect the library system.
  • Superior command of oral and written communication.  
  • Successfully motivates and interacts with direct reports.
  • In-depth knowledge of Library collections and collection management.

MINIMUM QUALIFICATIONS

Education:

Possession of a bachelor's degree from an accredited college or university.

AND

Experience:

Either I

The equivalent of one (1) year full-time experience as a Library Assistant Manager in the Alameda County classified service.

OR II

The equivalent of eighteen months full-time experience as a Librarian III in the Alameda County classified service.

OR III

The equivalent of two (2) years full-time experience as a Librarian II in the Alameda County classified service.

OR IV

The equivalent of three (3) years full-time, responsible professional level library experience.


NOTE:  The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:
  • Principles and practices of delivering library services via emerging technologies.
  • Public library programs and their relationship to community needs.
  • Principles and practices of supervision management, and training.
  • Library materials and formats in general use.
  • Library Automation applications and practices.
  • Printed and digital information resources.
  • Library business methods, procedures, and practices.
  • Current technical services trends and practices.
  • Budgeting and resource management principles and practices.
  • Practical applications of library automation and circulation functions.
  • Tools and trends of collection and cataloging.
  • Popular materials, books and authors in several fields. 

Ability to:
  • Implement policies, procedures, and services.
  • Establish courses of action for self and others to ensure that work is completed efficiently.
  • Problem solve and analyze.
  • Demonstrate a willingness to commit to one's work and to invest one's time, talent, and best efforts in accomplishing organizational goals.
  • Make decisions, exercise judgement, and set priorities.
  • Generate innovative solutions in work situations. 
  • Trying different and novel ways to find opportunities.
  • Keep the organization's vision and values at the forefront of associate decision making and action.
  • Exercise interpersonal sensitivity while working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds.
  • Communicate effectively, both orally and in writing.
  • Utilize the latest technologies to provide high levels of service.
  • Make presentations to the public on library services and materials.
  • Classify and catalog library materials in various formats.
  • Demonstrate effectiveness when experiencing major changes in work responsibilities or environment.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:


  1. A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 
  2. A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process.  
  3. An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.


CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS. 

 

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

 

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website,www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. 


TENTATIVE SELECTION PLAN 

Deadline for Filing:                                                                                                            Monday, May 6, 2019

Review of Minimum Qualifications:                                                                         Wednesday, May 22, 2019

Review of SQ for Best Qualified:                                                                                   Week of June 17, 2019

Panel Interviews:                                                                                                                Week of July 8, 2019

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN 

 

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. 


For more information regarding our Reasonable Accommodation procedures, please visit our website:  www.acgov.org/hrs. 

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

 

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

 

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox.  If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

 

Ximena Burns, Human Resources Analyst 
Human Resource Services, County of Alameda 
(510) 272-6463; e-mail 
Ximena.Burns@acgov.org 
www.acgov.org/hrs



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.