Monday, November 12, 2018

Secretary I

Recruitment #18-1215-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.   Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Applications will only be accepted on-line.   

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DESCRIPTION

THE POSITION:

Secretary Is perform, under general supervision, a wide variety of difficult to complex secretarial and clerical duties; relieve an administrator of administrative details; and perform other related duties as required.   Positions allocated to classes in this series are distinguished from positions in general and specialized clerical classifications in that incumbents in secretarial classes report directly to a County administrative official and have assigned responsibility for relieving him/her of administrative details. Secretary I positions perform secretarial duties not specifically identified in the definitions of higher level secretarial classes.

THE VACANCY:

We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification.  Current vacancies in this class are located in the Health Care Services Agency, Behavioral Health Care Services (BHCS) Department.  To learn more information about BHCS, visit their website http://www.acbhcs.org/.

 

 

MINIMUM QUALIFICATIONS

- Either I

The equivalent of one year of experience in the class of Clerk II or an equivalent or higher level clerical class in Alameda County classified service that requires a typing proficiency level of not less than 40 wpm.

- Or II

The equivalent of two years of full-time experience in clerical work that requires a typing proficiency level of not less than 40 wpm.

 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess:

- Knowledge of: 

  • Modern office practices and procedures, including business correspondence, record keeping systems, and standard office equipment operations.
  • Correct English usage, including spelling and grammar; business letter writing and proper format for typed materials.
  • Word processing and/or spreadsheet applications.

- Ability to:

  • Perform difficult clerical work involving independent judgment; type with speed and accuracy at not less than 40 words per minute.
  • Prepare clear and comprehensive reports; draft, compose and edit correspondence from brief oral or written instructions, using word processing applications.
  • Speak clearly and concisely to obtain and relay information.
  • Maintain personnel and other record files.
  • Identify and correct errors in English usage, grammar, and mathematical calculations in a variety of documents.
  • Organize and prioritize work load; complete work under time deadlines.
  • Learn to interpret and apply laws, rules, and written directions to specific situations.
  • Establish and maintain effective working relationships with co workers and the general public.

SELECTIVE CERTIFICATION CRITERIA:

Some positions require the ability to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately via shorthand or dictation recording equipment.

 

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps:

1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process;

2) A pass/fail typing and pass/fail computer assessment (Word and Excel), weighted at (30%).  Those candidates who pass the typing and computer assessment test will move on to the next step in the examination process;

3) A pass/fail written test, weighted at (30%).  Those candidates who pass the written test will move on to the last step in the examination process;  

4) An oral interview which will be weighted as (40%) of the candidate's final examination score. The oral interview may contain situational exercises.



** CANDIDATES MUST ATTAIN A QUALIFYING RATING 
ON EACH PORTION OF THIS EXAMINATION. **

 

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. 

Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our

Selection Plan

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN:

 

Deadline For Filing:

Monday, October 8, 2018

Review of Minimum Qualifications:

October 25. 2018

Typing Performance Test/Computer Assessment Test:    

November 13, 2018

Written Test:        

December 5, 2018

Civil Service Panel Interviews:

January 7 thru January 9, 2019

 

 

  *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

 

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing.  Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

 

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.
Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Debra Robinson, Human Resources Analyst III
Human Resource Services Division, County of Alameda
Debra.Robinson@acgov.org  
www.acgov.org/hrs

Alameda County is an Equal Opportunity Employer!