County of Alameda

Fire Department Administrative Officer (#8151)

Bargaining Unit: IAFF 55B (R34)
$56.01-$68.24 Hourly / $4,480.62-$5,459.08 BiWeekly /
$9,708.00-$11,828.00 Monthly / $116,496.00-$141,936.00 Yearly


DESCRIPTION
Under the general direction of the Fire Chief, the incumbent of this one-position classification performs administrative, budget, fiscal, personnel, management analysis, contract management, program systems and other special projects for the administration of the Fire Department; and performs related duties as assigned.

DISTINGUISHING FEATURES

This class is distinguished by the fact that the incumbent performs special projects assigned by the Fire Chief and relieves the Chief of administrative duties in the areas of budget, management analysis, program management, fiscal analysis, contract management, personnel management, policy and procedure development, public information and coordination with other County departments and outside agencies. This is a 40 hour-per-week position.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, oversees, reviews and personally performs a variety of administrative services in support of the Department’s activities and functions.
2. Plans and conducts administrative or operational studies; determines information gathering process; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations.
3. Represents the Department and acts as liaison with other agencies; serves on a variety of committees and task forces.
4. Makes review and expenditure projections for the Department’s budget in specified program areas; compiles figures, prepares justifications and coordinates the budget development process.
5. Provides support for the personnel function in specified program areas; interprets rules and regulations and assists in the development of policies and procedures.
6. Reviews a variety of documents related to the operations of the Department for conformance to program regulations and procedures; researches and makes recommendations as required.
7. Interprets and applies a wide variety of Departmental policies, rules and regulations; provides information which may require tact and judgment to employees and others.
8. Prepares a variety of correspondence and special reports; may access varied data bases or use information from various sources to prepare such materials.
9. Develops and conducts training sessions for employees on a variety of topics.
10. Develops and manages the Department’s evaluation process.
11. Develops and manages the Department’s Communication Quality Assurance program.
12. Acts as the Department’s primary public information officer.
13. Manages the Department’s Disaster Preparedness program and Emergency Operations Center.
14. Operates a variety of standard office equipment, including a word processor and/or computer; may drive a Department car or personal vehicle to attend meetings.
15. May respond to emergencies and serve as a member of an incident management team.

MINIMUM QUALIFICATIONS
The equivalent of two years of full-time experience as a Fire Captain in the Alameda County Fire Department,

Or

The equivalent of six years of full-time experience in a professional or administrative capacity, which included fiscal, budget, personnel and/or program management activities. (Possession of a bachelor’s degree from an accredited college or university may be substituted for four years of the required experience.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Departmental policies, protocols and operations.
• Principles of fire department administration.
• Practices and techniques of administrative analysis and report preparation.
• Computer applications related to the work.
• Budgetary and financial record-keeping techniques.
• Office administrative practices and procedures, including records management and the operation of standard office equipment.

KNOWLEDGE AND ABILITIES - Continued

Knowledge of: - Continued

• Principles and practices of fire suppression and prevention.
• Laws, ordinances and regulations which govern the Fire Department.
• Practices, procedures and equipment used in fighting fires.
• Training practices and techniques.

Ability to:

• Communicate verbally and in writing effectively with the public, the media and other agencies.
• Plan and conduct administrative, organizational and operational studies.
• Instruct personnel.
• Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.
• Meet established time frames.
• Develop new programs and policies and evaluate their effectiveness.
• Interpret, explain and apply complex policies, regulations and procedures.
• Prepare clear and accurate reports, correspondence, procedures and other written materials.
• Represent the Department in meetings with others.
• Organize and prioritize work and meet critical deadlines.
• Exercise sound judgment within established policies and guidelines.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Function at emergencies within the Incident Command System.

CLASS SPEC HISTORY
Retyped: 12/96
BG:lm
Old document: 1342h.doc
New document: Jobspecs/8151
ys/9/01

BENEFITS
*** For benefit information, please refer to the recruitment brochure.