County of Alameda

Administrative Chief of Staff, Probation (#6137)

Bargaining Unit: Unrep - Executive Mgmt (051)
$67.61-$82.15 Hourly / $5,408.80-$6,572.00 BiWeekly /
$11,719.07-$14,239.33 Monthly / $140,628.80-$170,872.00 Yearly

Under general direction, to act as chief assistant to the Chief Probation Officer, to assist in planning, organizing, directing, and coordinating the activities of the Probation Department including the implementation of management policies and service delivery programs and to do related work as required.


This is the second highest level class within the Probation Department. This class exercises full authority for making decisions and implementing programs to ensure the effective provision of administrative, financial and analytical services to the Probation Department. This position is also responsible for other activities including program planning and evaluation, financial planning and analysis, personnel, management analysis, and contract/grants management. Incumbents report to the Probation Chief and play a major role in department or agency policy decisions and act for the agency or department head in both administrative and financial matters.

NOTE: The following are the duties performed by the employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Represents the Probation Department and serves as liaison with other County agencies and departments and agencies in areas of mutual concern; confers with representatives of governmental, business and community organizations and the public; makes presentations to the Board of Supervisors, explains policies, procedures and regulations on complex administrative problems; directs special projects and analyses of the most complex, difficult and sensitive nature.

2. Plans, directs, reviews and evaluates the work of staff, provides for staff development opportunities, recommends the selection of staff, recommends and implements discipline as required.

3. Assists the Probation Chief in making major financial, administrative and policy recommendations to the Board of Supervisors. Under the general direction of the Probation Chief, oversees the preparation of the annual budget message and other financial reports as requested. Establishes procedural guidelines for financial analysis and reporting.

4. Administers a broad scope of Human Resources, Training, Information Services, Fiscal and Administrative Services including financial planning and analysis, management analysis, and contracts management, building management, operational analysis and program evaluation.

5. Assists Agency Director in formulating policy alternatives and decisions.

6. Identifies issues and sources of potential difficulty in Agency administration and management; analyzes, evaluates and originates recommendations to resolve issues.

7. Prepares policies and procedures to implement Board of Supervisors and management decisions.


Possession of a Baccalaureate degree in behavioral sciences, education, computer information systems, administration, management, law or criminal justice (or closely related field) from an accredited college or university.


The equivalent of four years full-time, increasingly responsible managerial or administrative experience, which involved administration and supervision of a major agency function.

Special Requirements:

Candidates must successfully complete a thorough background security investigation before being appointed to the position.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Principles, methods and techniques of administration, including the organization and management of modern probation services and institutional administration.
• Policy formulation and implementation.
• Labor and employee relations policies, practices and management.
• Public Administration.
• Personnel management including performance management, work planning, employee supervision and disciplinary procedures.
• Organizational and employee development.
• Social, economic and psychological factors.
• Forces and trends relating to crime, delinquency and social adjustment.
• Techniques of budget and personnel administration.
• Computer software such as MS Office, including word processing, spreadsheets, data bases and PowerPoint.

Ability to:

• Analyze situations quickly and accurately and develop practical solutions.
• Exercise appropriate independent judgment and initiative.
• Prepare budgets and reports.
• Work effectively with a variety of individuals, outside agencies, etc.
• Develop and maintain effective professional relationships.
• Communicate effectively orally and in writing.
• Plan and supervise the work of professional and administrative staff.
• Effectively supervise, train and evaluate professional and support personnel.
• Analyze budgetary and staffing requirements and make recommendations.

New spec: 6137.doc
AM:cs 03/16/11
CSC Date:  3/23/11


Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.