County of Alameda

Contracts & Grants Coordinator,Alameda County Children and Families Commission (#5013)

Bargaining Unit: Unrep - Children/Family Comm (067)
$36.15-$47.59 Hourly / $2,892.00-$3,807.20 BiWeekly /
$6,266.00-$8,248.93 Monthly / $75,192.00-$98,987.20 Yearly


DESCRIPTION
Under general supervision, coordinates and organizes the contracts and grants management systems for the Alameda County Children and Families Commission and performs related work as assigned.

DISTINGUISHING FEATURES

This one position classification reports to the Administration/Finance Director and coordinates effective contracts and grants management systems, including files, databases and partnership building projects.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Processes all grant applications submitted for funding consideration, requests additional material as necessary.

2. Provides staff support to grant application review process, including summary data and reports on grant applicant pool.

3. Prepares and issues grant agreements, monitors grant agreements for compliance, and authorizes appropriate payment of grants.

4. Assists with the development of accountability and reporting requirements for grant recipients and contracting agencies.

5. Assist in the preparation of all contracts with service providers, monitors providers for compliance, and authorizes appropriate payment in consultation with other ACCFC staff.

6. Provides support to ACCFC staff in the development of Requests for Proposals (RFPs) for consultants and other contractors.

7. Assists in the development of all grants and contracts management systems, including files, databases, grants processing protocols, and contract monitoring procedures, and is responsible for on-going maintenance and refinement of those systems.

8. Organizes meetings, events, focus groups and other gatherings involving grant recipients and/or contractors.

9. Assists with all fund development activities of the ACCFC.

10. Assists with accounting and leveraging administration.

11. Responsible for ACCFC organizational database, ensuring a comprehensive and accurate list of all ACCFC contacts and the ability to easily generate reports, letters, labels, etc. as needed.

MINIMUM QUALIFICATIONS
Education:

Equivalent to graduation from an accredited four year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, or a health care or social science. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.)

AND
Experience:

Equivalent to four years of full-time experience in program administration, management planning, contracting, grants administration in the administration of a health care or social services program.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

· Management principles and practices, including work planning and evaluation, supervision and resource allocation
· Grants management
· Contract administration
· Computer applications related to the work
· Research and report preparation
· Principles of administrative analysis
· Budgeting and financial record keeping
· Principles of public administration

Ability to:

· Maintain and refine administrative systems including file and database systems.
· Work closely and cooperatively with professional and support staff.
· Collect, compile, analyze and summarize varied information, propose and consider alternatives and reach sound conclusions.
· Explain and apply regulations and procedures in varying situations.
· Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures.
· Prepare clear and accurate reports, correspondence, procedures and other written materials.
· Represent the department and County in meetings with others.
· Organize and prioritize work and meet critical deadlines.
· Maintain accurate records and files.
· Plan, assign, direct and review the work of others on a day-to-day basis.
· Exercise sound judgment within established guidelines, policies and procedures.
· Establish and maintain effective working relationships with those contacted in the course of the work.

CLASS SPEC HISTORY
BG:bl 2/15/00
Newspecs: 5013.doc
co:2/24/00
BG:pf Revised 9/20/00
Csc date: 10/11/00

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.