County of Alameda

DESCRIPTION

Under administrative direction, to direct and manage the administrative, finance and grant making functions of the Alameda County Children and Families Commission; to manage the Commission’s annual revenues; to serve in a consultative role to the Commission, the Executive Director and management in addressing and resolving administrative, programmatic and policy matters; and to perform related work as assigned.

DISTINGUISHING FEATURES

This single position classification reports to the Executive Director of the Alameda County Children and Families Commission (ACCFC) and functions as a member of the management team and directs and oversees the administrative functions, financial activities and the grant making components of the ACCFC.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Oversees and directs all finance and fiscal leveraging, administration, contracts management and personnel management for the ACCFC, directly or through subordinate management, supervisory and professional staff.

2. Oversees and directs the implementation of the grant making component of the ACCFC, directly or through subordinate supervision or consultants.

3. Plans, directs, reviews and evaluates the work of staff, provides for staff development opportunities, recommends the selection of staff, recommends and implements discipline as required.

4. Serves as liaison with other County departments, particularly in areas where the ACCFC is using County administrative infrastructure, such as human resources, auditor, county administrator, general services agency, and county counsel.

5. Oversees the financial planning, analysis, record keeping and reporting functions of the ACCFC, oversees fiscal leveraging, external claims reimbursements, financial reporting, contracts management, grants management and auditing activities.

6. Responsible for the development of investment policies and procedures.


7. Oversees a broad scope of administrative functions for the ACCFC such as personnel, facilities management, financial planning and analysis, management analysis, and contracts management.

8. Prepares a variety of correspondence, narrative and statistical reports, policies, procedures, information to the ACCFC, upon which key administrative, funding and programmatic decisions are based.

MINIMUM QUALIFICATIONS

Education:

Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, or a field related to the work.
AND

Experience:

The equivalent of three years of full-time management or supervisory level experience in financial planning or analysis, budget development and processing, contract negotiation and/or grants management or general administrative services.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Management principles and practices, including work planning and evaluation, supervision and resource allocation.
• Principles of public administration.
• Practices and techniques of administrative and financial analysis.
• Practice and techniques of community grant making and grants management.
• Community organization management issues and best practices.
• Contract negotiation and administration.
• Computer applications and hard ware and software related to the work.
• Budgeting and financial record keeping, contract and grants administration.

Ability to:

• Serve effectively as a member of a departmental management team.
• Manage a variety of administrative and financial services functions.
• Plan, supervise, review and evaluate the work of others, either directly or through subordinate supervision.
• Research, compile and summarize a variety of information, evaluate alternatives and reach sound conclusions.
• Interpret, explain and apply complex policies, regulations and procedures.
• Prepare clear and accurate reports, correspondence, procedures, policies and other materials.
• Organize and prioritize work and meet critical demands.
• Exercise sound judgment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Communicate effectively orally and in writing.

CLASS SPEC HISTORY

DF:sw (2/14/00)
Newspecs: 5010
co:2/23/00
BG:pf Revised 9/20/00
Csc date: 10/11/00

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 11 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Employee Mortgage Loan Program
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.