County of Alameda

DEPUTY OF ADMINISTRATIVE SERVICES, COUNTY LIBRARY (#4184)

Bargaining Unit: Unrep - Confidential Mgmt (U50)
$60.03-$73.04 Hourly / $4,802.40-$5,843.20 BiWeekly /
$10,405.20-$12,660.27 Monthly / $124,862.40-$151,923.20 Yearly


DESCRIPTION
Under general direction, to manage the general administrative and support services for the Library Department in the areas of Human Resources, finance, purchasing, and technology. These include budgeting and other fiscal responsibilities; oversight of information systems; management of personnel, facilities maintenance, and equipment acquisition; negotiation of contracts for services and equipment; and liaison with other County departments.

DISTINGUISHING FEATURES:
This position provides administrative oversight for general operations of the County Library and is distinguished from Deputy County Librarian, which is responsible for the administration and supervision of public services in the branch libraries, information and materials processing for the department and speaks and acts for the Alameda County Library in the absence of the County Librarian. It is further distinguished from the County-wide administrative classes in that the incumbent may be authorized by the County Librarian to speak for the Alameda County Library on major procedural matters and take action, in conjunction with the Deputy County Librarian, in making decisions affecting the budget of other administrative functions.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Directs the budgeting process for the County Library; maintains budgetary accounting and controls for the department including the special funding and taxing districts; advises department management on status of accounts and gives financial input for planning purposes.

2. Assists the County Librarian in planning and policy development for the immediate and long-range needs for the Library System.

3. Participates in setting general budget priorities for the Library System.

4. Supervises business management services functions, including accounting, personnel/payroll, inventory control and delivery.

5. Oversees Information Systems Unit to ensure operational needs and objectives are met.

6. Negotiates contracts with private vendors for facilities maintenance, equipment, and services.

7. Negotiates financial portion of all grant applications/awards, monitors compliance with State, Federal and other granting agency regulations.

8. Provides forecasts of anticipated expenditures; recommends means of financing major expenditures; and assists in the planning process for library operations.

9. Acts on behalf of the department in dealing with the County Administrator’s Office, General Services Agency, and Information Services Department; prepares correspondence for the Board of Supervisors.

10. Performs organizational studies and analyses of systems and procedures as needed by the County Librarian; acts for the County Librarian in her/his absence at budget hearings and at other official bodies regarding the financial decisions; and performs other duties as required.


MINIMUM QUALIFICATIONS

Either I
The equivalent of four years full-time experience in the class of Administrative Specialist II or Financial Services Specialist II or an equivalent classification in the Alameda County classified service with experience in fiscal, budget and personnel activities. 

Or II
The equivalent of two years full-time experience in the class of Administrative Services Officer or Financial Services Officer or an equivalent or higher classification in the Alameda County classified service with experience in fiscal, budget and personnel activities.

Or III
A Bachelor’s Degree in Business Administration, Public Administration or a closely related field from an accredited college or university.

And

The equivalent of three years full-time experience in a management or administrative capacity with responsibility for fiscal, budget and personnel activities. Additional years of experience may be substituted for the Bachelor’s Degree on a year for year basis. Library experience desirable. A Master’s degree in Library Science may be substituted for one year of experience.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge, skills and abilities are related to the duties listed under the “Examples of Duties” section of this specification.

Knowledge of:
• Principles of public administration, organizational, personnel management and supervision.
• Sound fiscal and budgetary procedures.
• Information systems; having a practical understanding of functionality and applications.
• Statistical and analytical techniques.
• Basic accounting.


Ability to:
• Plan and organize.
• Make decisions and use sound judgment.
• Apply management controls.
• Effectively lead.
• Budget.
• Analyze and problem solve.
• Demonstrate interpersonal sensitivity.
• Communicate effectively orally and in writing.


CLASS SPEC HISTORY
New spec: 4184.doc
NE:cs 01/04/10
CSC Date: 1/13/10

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.