County of Alameda

Accounting Supervisor (HARD) (#1195H)

$43.14-$52.44 Hourly / $3,451.20-$4,195.20 BiWeekly /
$7,477.60-$9,089.60 Monthly / $89,731.20-$109,075.20 Yearly


DESCRIPTION
Under direction of the Assistant General Manager, or other District management to perform professional accounting and budgetary work at a District-wide level with a moderately complex fiscal record-keeping function; to supervise clerical and/or paraprofessional staff; to prepare a variety of complex accounting, statistical, budgetary and narrative reports; to develop and recommend updates to accounting and budgetary systems and equipment as well as procedures; to provide high quality customer service and to perform related work as required.

DISTINGUISHING FEATURES

This single position classification is a professional level accountant exercising detailed subject matter knowledge on GAAP and GAAS. This class is distinguished from the higher class of Assistant General Manager as the latter is responsible for overseeing the entire Business Department.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, organizes and oversees multiple and critical components of the accounting and budget for the moderately complex District fiscal financial and budget system/report; develops and maintains District policy, procedures and forms for financial transactions to ensure compliance with the GAAP, GAAS, and government rules and regulations.

2. Acts as a primary contact with the District’s independent auditor; prepares worksheet and provides financial data or documents for auditor’s State Controller’s report and audited Financial Statements; coordinates with other departments for the annual audit; verifies auditor’s draft report and notes for accuracy; prepares MD&A and responses to audit findings of the Financial Statement; prepares and records audit adjusting entries; presents audited Financial Statements with the auditor at the Board meeting; distributes audited Financial Statements to all parties as required by law or agreements.

3. Creates annual budget worksheets and narratives for department heads; compiles and assembles budget reports from all departments; prepares capital project budget, graphs, and statistical data to the budget reports; reviews and completes annual budget reports; distributes budget reports including creditors and other government agencies; prepares, uploads and maintains budget data in the Accounting system.

4. Prepares and recommends monthly cash flow projections to the Assistant General Manager; oversees District fund balances and ensures that fund transfers, advances and other sound fiscal controls are applied as required; interfaces with financial institutions and the County of Alameda; works with creditors to reconcile new loan transactions; reviews escrow closing statements; prepares new loan or new capital lease amortization schedules; runs and reconciles monthly depreciation of Fixed Assets and perpetual inventories; maintains chart of accounts; etc.

5. Sets up Capital Project Recap spreadsheet; verifies staff posting and holds monthly meeting with capital project managers to review and forecast on capital projects expenditures and revenue and cash flow for the remaining fiscal year.

6. Supervises the work of paraprofessional level and/or clerical accounting staff in daily operating work such as accounts payable, purchase order processing, capital project cost tracking, Fixed Assets recording, income recognition, bank account and other general ledger account reconciliations, District credit card maintenance and month-end processing, purchase order encumbrance recording, and computing accounts; develops procedures for workflow; oversees and/or reconciles analyses of fund reserves, claims, receivables, donation reserves on a monthly basis.

7. Trains department staff on accounting system and with online access to obtain system reports and inquiries; assigns and rotates staff tasks on an annual basis; ensures staffs are cross-trained and are able to backup each other on daily operations; evaluates annual staff performance; participates in selection of new employees; and makes recommendations on personnel status.

8. Develops and designs spreadsheets for staff to maintain; reviews staff posting and verifies documents before issuance, e.g. quarterly sales and use tax returns, annual 1099 reports, annual possessory interest reporting, etc.

9. Collects grants and other revenue agreement documents from other departments; reviews and verifies year-end grant expenditure and revenue reporting by other department supervisors; accrues year-end grant revenue as needed.

10. Contacts outsourced IT personnel for accounting report maintenance and serves as the accounting project lead on system upgrades. Conducts and coordinates with other departments on annual document archive and other fiscal record-keeping duties.

MINIMUM QUALIFICATIONS
Education:

Possession of a Bachelor’s degree from an accredited college or university with specialization in accounting or a closely related field AND

Experience:

The equivalent of five years full-time increasingly responsible professional accounting, auditing, or budgeting experience gained in a public agency which included significant accounting/fiscal and supervisory duties and responsibilities. (Possession of a Masters degree in a directly related field or a CPA is highly desirable.)

License:

Possession of a valid California Motor Vehicle operator’s license and a good driving record.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• General and governmental accounting, auditing, and budgeting principles, theory, and procedures.
• Business office practices.
• Computer spreadsheet and word processing applications.
• Computerized accounting systems to track accounting transactions and to generate/retrieve financial reports.
• Principles of personnel management


Ability to:

• Interpret and apply business and governmental laws and regulations.
• Analyze and problem solve.
• Exercise judgment.
• Organize and direct the work of others.
• Establish and maintain cooperative relationships with others.
• Prepare comprehensive, clear and concise accounting and statistical reports.
• Communicate effectively orally and in writing.
• Operate personal computers and output equipment with sufficient speed, agility and manual dexterity as to be able to produce final, error-free copy within prescribed timelines.
• Withstand sustained periods of sitting while intermittently operating keyboards, twisting and reaching to operate other equipment without incapacitating adverse effect.
• Safely lift and transport objects weighing up to forty (40) pounds.


CLASS SPEC HISTORY
AM:pf 9/16/03
Newspecs: 1195HARD.doc
CSC Date: 10/15/03
AM:po revised 5/8/09
CSC Date: 1/27/2010
AM:cs Revised 4/13/15
Old Title: District Accountant (HARD)
CSC Date: 4/29/15