County of Alameda

Payroll and Benefits Specialist (#1183H)

Bargaining Unit: ( )
$30.60-$37.20 Hourly / $2,295.00-$2,790.00 BiWeekly /
$4,972.50-$6,045.00 Monthly / $59,670.00-$72,540.00 Yearly


DESCRIPTION
Under general direction, performs paraprofessional operations for the Human Resources section of the District including responsibility for the most difficult and complex payroll, personnel and benefit related functions; performs other related duties as required.

DISTINGUISHING FEATURES

This is a specialized Human Resources position that reports directly to a Management level position. The incumbent is responsible for the complete compensation and personnel functions of the District including payroll, employee relations and benefits. The Payroll and Benefits Specialist may oversee other employees who assist with the day-to-day payroll operations of the District. Positions in this class are distinguished from others by the higher level of responsibility, independent judgment required and complexity of activities.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Administer entire payroll process. Review, prepare and process time records for all employees in the District; audit, verify and distribute paychecks; maintain, compute and monitor pay levels for all employees including pay differentials, step increases, promotions, overtime and adjustments to pay. Prepare and maintain District salary and wage ordinances.

2. Administer and conduct new employee orientations; explain employment and benefit policies and programs; distribute, collect and assist with all information pertaining to employment including all benefit and government forms and optional deductions; enroll new employees in insurance and retirement plans; submit new employee information to EDD. Administer and maintain employee information in specialized technical computer system.

3. Administer and prepare payment for all employee benefits including medical, dental, life insurance, long term disability, employee assistance program, vision, Social Security, Social Security alternative plan (PARS), deferred compensation, optional items and CalPERS. Calculate and confirm amounts billed to District for unemployment expenses. Communicate with all benefit providers; research and determine most efficient and cost-effective method for administration of benefits. Arrange for representatives from providers to make presentations to employees.

4. Act as liaison between benefit providers and employees to provide information about plans, resolve problems and coordinate benefit changes; administer open enrollment; compile information needed for Workers Compensation calculations; respond to requests for personnel and employment information and provide explanations of District’s personnel policies and procedures.

5. Maintain employee personnel files and records including historical files, medical/confidential files, wage attachment files, terminated employee files, DMV reports and various other employee files. Arrange for fingerprinting of all new hired employees and volunteers; custodian of fingerprinting records for Department of Justice. Ensures confidentiality of information is maintained according to applicable laws, rules, regulations and administrative orders. Provide verification of employment.

6. Provide information to District employees on matters related to payroll and benefit procedures and applicable laws, policies, rules and regulations, ensuring complete confidentiality.

7. Responsible for administration of benefits and communication with retirees of the District pertaining to benefits; assist with enrollment into Social Security and Medicare; administer COBRA plan for the District; maintain retiree personnel files utilizing Laserfiche.

8. Read and interpret salary ordinances, administrative codes, Memorandums of Understanding, personnel manuals, labor law publications, read and interpret departmental memos, rules, regulations, and policies, family leave and State Disability guidelines.

9. Prepare budget control figures for District salary, wages and benefits; reconcile budget to actual figures.

10. Prepare a large variety of reports, internally as well as governmental, for use by Department Heads as well as Supervisory personnel.

MINIMUM QUALIFICATIONS

Either I

Experience:

The equivalent of two years of full time experience in the class of Account Clerk II or higher in the Hayward Area Recreation and Park District

Or II

Experience:

The equivalent of three years of increasingly responsible experience in the areas of payroll and personnel, which must have included the use of a computerized payroll system, databases, spreadsheets and a working knowledge of current payroll and personnel practices.

Possession of an Associate’s degree or completion of a bookkeeping or accounting curriculum at a recognized business school or college is desirable.

License:

Possession of a valid State of California Motor Vehicle Operator’s License and a good driving record.

Special Requirements

• Withstand sustained periods of sitting while intermittently operating keyboards, twisting and reaching to operate other equipment without incapacitating adverse effect.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Purposes, methods and practices of payroll, benefits and personnel principles.
• Considerable knowledge of the principles and practices of payroll preparation and management.
• Extensive knowledge of computer programs for word processing and spreadsheets.
• Modern office practices and procedures including business correspondence, filing, standard equipment operations and payroll systems operation.

Ability to:

• Deal tactfully with employees and other agencies.
• Perform mathematical computations.
• Identify and correct errors in math computations.
• Operate standard office equipment.
• Understand and interpret complex policies and practices.
• Maintain accurate records.
• Make independent judgment and take initiative.
• Research resource documents to respond to questions.
• Review and compare information on forms.
• Communicate effectively, orally and in writing.
• Follow written and verbal instructions.

CLASS SPEC HISTORY
Newspec: 1183H
AM:cs 9/16/14
CSC Date: 10/1/14