County of Alameda

Account Clerk II (HARD) (#1182H)

$25.99-$31.60 Hourly / $1,949.25-$2,370.00 BiWeekly /
$4,223.38-$5,135.00 Monthly / $50,680.50-$61,620.00 Yearly


DESCRIPTION
Under the supervision of the Accounting Supervisor, responsible for performing accounting and bookkeeping work of a complex and interrelated nature in conformance with routine processes, accounting and financial transaction processing methods and accounting operations scheduling.


DISTINGUISHING FEATURES

Positions in the account clerk series are differentiated from those in the general clerical series through an emphasis on the use of accounting procedures and practices. Positions in the classification of Account Clerk II are responsible for the accomplishment of the more complex accounting functions for the District. Additionally they are required to understand and operate the District’s programs on a personal computer as well as the Accounting System. This classification of positions is distinguished from those in the class of Account Clerk I by the degree of independence with which they are expected to perform, the complexity of tasks performed and knowledge of accounting practices and computer operation required to properly perform their duties. Their work is seldom supervised and is checked or reviewed upon completion.

EXAMPLES OF DUTIES
Note: The following list of duties are those usually performed by most employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the Classification.

1. Assumes responsibility through posting, adjusting, and balancing of the General Ledgers; encumbers funds by department; posts expenditures and revenue transactions; liquidates encumbrances and other assigned tasks.

2. Verifies request/invoice, checks, and vouchers for calculation accuracy, with proper authorization and budget classifications; prepares County warrant per instruction, is responsible for checking purchase orders and supporting documents; determines and enters the correct ledger account strings to be recorded ; and processes bills for payment.

3. Processes Income Tallies from the Recreation and Golf Departments’ daily operations.

4. Prepares bank deposits and maintains cash logs and reconciles bank statements. Deposits checks and maintains check records. Performs other cash handling duties as required in the Accounting Department; maintains accounts receivables spreadsheets.

5. Maintains and processes District Calcard records and processes monthly Calcard transactions.

6. Records and maintains fixed assets. Tracks Capital Project costs and works closely with capital project managers on paying and processing capital project vendor bills and purchase orders. Prepares cost reports for capital projects and sets up GASB (Government Accounting Standards Board) book items upon project completion.

7. Handles internal and external customer inquiries as required.

8. Prepares 1099s on an annual basis and distributes to vendors and submits to IRS following review by the Accounting Supervisor.

9. Prepares and files annual Possessory Interest report for supervisor review prior to submission to the County.

10. Prepares quarterly Sales and Use Tax returns for supervisor review prior to online submission.

11. Operates a personal computer with accounting software system (currently Microsoft Great Plains); online access to the US Bank Calcard system; online access to the District’s banking system.

12. Generates monthly internal reports from the accounting system and distributes them to all departments after supervisor’s review; analyzes and reconciles various accounts as necessary per assignment.

13. Assists in year-end close and annual financial audit by locating and providing supporting documents as requested; prepares year-end accruals.

14. May cross-train other Accounting Clerks and new employees according to established accounting procedures.

15. Works as a team member, establishing and maintaining effective working relationships with co-workers and customers.

16. Sorts and distributes District daily mail to different departments. Restocks supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, correction tape, etc. as needed.

17. Performs other duties as assigned.

MINIMUM QUALIFICATIONS
Education:

Completion of college level coursework in Business Administration/Accounting or related field is preferred.


Experience:

A combination of training and experience which demonstrates that a person has obtained the required knowledge and is able to perform the required work (with reasonable accommodation, if needed).

AND EITHER I
Experience:

The equivalent of one (1) year of experience in the class of Account Clerk I or in an equivalent or higher level clerical class in the Hayward Area Recreation and Park District

OR II
Experience:

The equivalent of two (2) years of responsible accounting record keeping experience. (Completion of a bookkeeping or accounting curriculum in a recognized business or accredited junior college may be substituted for the required experience on a year-for-year basis.)

Requirements:

Typing of not less than 40 words per minute and 10-key by touch are required.

Note: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS
Knowledge of:

• The methods, practices, and terminology of accounting and record-keeping work.
• Modern office methods and equipment.
• Accounting systems.
• Applicable sales and use taxes.


Ability to:

• Generate internal accounting reports and maintain ledgers and journals.
• Independently carry out varied responsible clerical assignments.
• Follow oral and written instructions.
• Establish and maintain open, honest and effective communications with co- workers at all levels of the organization, as well as customers.
• Work as a team player.
• Provide verbal and written information to a wide variety of people and officials.
• Exercise diplomacy and tact in contact with others.
• Read, write and speak the English language.
• Operate telephones, fax machines, copier and other Accounting-use equipment.
• Operate personal computers and output equipment with sufficient speed, agility and manual dexterity as to be able to produce final, error-free copy within prescribed timelines.
• Operate District standard software word-processing and spreadsheet applications (Microsoft Word and Excel) or ability to become competent at the applications prior to completion of the probation period.
• Prior experience with any accounting system is preferred.
• Withstand sustained periods of sitting while intermittently operating keyboards, twisting and reaching to operate other equipment without incapacitating adverse effect.

CLASS SPEC HISTORY
AM:cs Revised 11/16/15
CSC Date: 11/24/15

BENEFITS

BENEFITS FOR POSITIONS AT HAYWARD AREA RECREATION DEPARTMENT

Ten (10) working days paid vacation each year; fifteen (15) days after five (5) years of service; and twenty (20) days after thirteen years of service.

Thirteen (14) paid holidays a year.

Sick leave is accrued at the rate of one (1) day per month.

Choice of three (4) health plans for employees and their dependents, most, if not all of which is paid for by the District upon completion of probation. (Employees that are Full-time, benefits are effective upon date of hire)

Comprehensive dental plan for employees and their dependents after completion of probation. ( Employees that are Full-time,  benefits are effective upon date of hire)

Vision care reimbursement benefit.

Social Security paid for by District and employee.

Public Employees Retirement System (employee's share paid by the District).

Long Term Disability Plan.

Deferred Compensation Plan available.

Employee Credit Union services.

Educational Tuition Reimbursement.

Employee Assistance Program.