County of Alameda

Administrative Trainee (#0240)

$27.97-$32.24 Hourly / $2,237.60-$2,579.20 BiWeekly /
$4,848.13-$5,588.27 Monthly / $58,177.60-$67,059.20 Yearly


DESCRIPTION
Under direction, Administrative Analysts perform a wide range of detailed and complex professional level analytical work in various program and functional areas. Incumbents perform administrative, systems, statistical and management analysis and make recommendations on Countywide and departmental organizational, budgetary, staffing, and programmatic issues and requests. Incumbents assist in the development, analysis and recommendation of Countywide policy and procedure. Incumbents play a key role in the assessment and analyses of County departments’ annual and mid year budget requests/changes and make appropriate recommendations to the County Administrator. Incumbents will also analyze, and provide recommendations on policy, administrative, organizational, fiscal and operating issues, revenue enhancement initiatives, challenges and impacts in all assignments as well as in specific program areas as assigned, e.g., Local Agency Formation Commission, Cable Franchise Authority, Grants Administration, Community Relations, Legislative Analysis, County-Wide Budget Coordination, Capital Projects Plan Development, Debt Financing, FEMA Coordination, and Tax Audit Oversight. Incumbents will; coordinate the efforts of assigned county agencies and departments, manage special projects, and represent the County Administrator's Office in dealing with the County Board of Supervisors and their staff, County departments, other agencies Community-Based Organizations, community groups or members of the public; and do related work as required.

DISTINGUISHING FEATURES

The classifications in the Administrative Analyst class series are allocated only to the County Administrator's Office.

Administrative Trainee is the entrance level/trainee classification. Incumbents are given a variety of assignments with their work subject to detailed and frequent review.

Assistant Administrative Analyst is the next highest classification above the Trainee. Incumbents perform their work independent of close supervision; however, detailed instructions are given at the time of assignment and final work is reviewed.

Administrative Analyst is the journey-level classification in the Administrative Analyst series. Incumbents, working with a minimum level of supervision, are expected to: complete assigned work with considerable freedom and latitude for judgment; maintain liaison with assigned line departments, providing them with continuing policy, budgetary, staffing, and organizational guidance and review; and proactively identify, research, analyze and communicate issues and potential solutions.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.

2. Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes community relations material; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups. Conducts and performs comparative surveys of costs, procedures, etc., where appropriate.

3. Performs analysis for development of administrative, management, program and organizational policies and procedures: consults with managers, administrators and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures and work practices; analyzes the effect of proposed and existing legislation, regulations and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.

4. Performs analysis for budget development, budget administration and resource planning: performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues; monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; compiles information and documentation in preparation for producing and/or drafting fiscal/financial reports.

MINIMUM QUALIFICATIONS
Administrative Trainee:

Possession of a bachelor's degree from an accredited college or university in a related field. The equivalent of one year of full-time administrative experience in a position requiring the use of the knowledge and abilities described under "Knowledge and Abilities" in this specification may be substituted for the degree.

SPECIAL REQUIREMENTS

• Incumbents in this classification may be required to represent the County Administrator and/or the County Administrator’s Office on some evenings and weekends.
• Incumbents may be assigned lead responsibilities for some short or long term projects.
• An incumbent may be assigned lead responsibility as administrator or lead analyst for support of the Countywide budget system.
• Incumbents in this classification may be required to work some evenings and weekends.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS
CORE COMPETENCIES, KNOWLEDGE AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of public administration, organization, and management.
• Research techniques and sources of information and data applicable to public sector programs and services.
• Principles, practices and trends related to public sector budgeting and funding sources.
• Statistical and analytical techniques.
• Acceptable fiscal and financial analytical practices and principles
• Spreadsheets and databases to manage and analyze data.

Ability to:

• Identify research and gather relevant information from a variety of sources.
• Read and interpret complex written materials, policies, regulations and requirements.
• Analyze and evaluate data, procedures, interrelated processes and other information.
• Formulate conclusions and/or alternatives and develop effective recommendations.
• Use work-related computer applications, including e-mail, word processing, spreadsheets, databases and the Internet.
• Prepare well-organized and accurate documents such as reports, memos, and correspondence.
• Synthesize ideas, analysis and factual information and conclusions into clear and logical written statements.
• Speak clearly and concisely in order to express ideas and communicate work-related information to a variety of individuals and/or groups.
• Listen, ask appropriate questions and effectively elicit required information.
• Establish and maintain effective working relationships with staff, officials and the general public, including a variety of individuals and groups.
• Exercise sound judgment in critical situations when direction or supervision may not be available.
• Identify critical sources of information and data needed to make sound and well reasoned decisions.
• Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.
• Demonstrate interpersonal sensitivity among diverse groups of County and external stakeholders.
• Work effectively as a team member with peer, subordinate and management team members.
• Learn to make effective use of information and reports from software and systems related to performance of the duties of this classification.
• Recognize and demonstrate the application of appropriate business and political acumen.
• Be flexible to changing conditions and circumstances with short notice.

CLASS SPEC HISTORY
RP:nw 7/75
RP:dg Rev. 5/79; 8/79; 11/79
RP:ab Rev. 2/86; 8/87; l2/89
RP:ad Rev. 12/90
RS:pb Rev. 2/92
SA:jc-Rev. 5/97
SA:jc – Rev. 3/98 1361h.doc
Co: updated 5/2/00
Old doc: 1361h
New doc: 0240-0243-0245.doc
Csc date: 4/15/98
SA:pf Revised 9/28/04
CSC Date: 9/29/04
SA:po Revised 6/4/07
CSC Date: 6/6/2007

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.