County of Alameda

Management Services Trainee (#0235)

Bargaining Unit: Unrep - General Mgmt (U15)
$27.56-$30.23 Hourly / $2,204.80-$2,418.40 BiWeekly /
$4,777.07-$5,239.87 Monthly / $57,324.80-$62,878.40 Yearly


DESCRIPTION
Under close supervision and on a training basis, to perform professional personnel or administrative services work; and to do related work as required.


DISTINGUISHING FEATURES

Positions in this class are found on the staff of the Personnel Department and the administrative staffs of various County departments. Incumbents typically work as junior members of a team or are assigned independent studies of a well-defined and limited nature. With experience, they are gradually assigned projects of greater scope and responsibility. Incumbents of positions in the next higher classes of Administrative Services Assistant, Departmental Personnel Officer, and Personnel Analyst are expected to handle continuing assignments with limited supervision. Management Services Trainees are expected to learn the duties of the appropriate higher-level class and promote upon completion of the training period, which may last no more than one year.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Participates in studies of agency organization, procedures, and budgetary requirements.

2. Assists in the analysis of annual departmental budget requests; investigates and prepares analyses, reports, and recommendations on individual requests.

3. Assists in administrative studies of intra-departmental operations, including development of unit cost data and workload standards; analysis of workload and layout; and evaluation of proposed policies, practices and techniques.

4. Gathers, tabulates, and analyzes data for studies; draws organization, work distribution, and other charts.

5. Participates in classification studies of positions and in the development of recommendations on appropriate salary ranges; reviews job descriptions and interviews employees and supervisors regarding the duties and responsibilities of individual jobs; makes recommendations on the allocation of positions to classes; writes tentative class specifications; gathers, tabulates, and analyzes salary data.

6. Develops and conducts examinations; coordinates recruitment efforts; interviews applicants for jobs; and establishes eligible lists of candidates.

7. Interviews and consults with departmental officials, employees and others to give and secure necessary information.

8. Passes upon routine financial and personnel transactions.

MINIMUM QUALIFICATIONS
Either I

Experience:

The equivalent of two years of full-time experience in the class of Personnel Technician or an equivalent or higher-level class in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts), which included fiscal, budget, or personnel management activities.

Or II

Experience:

The equivalent of four years of full-time experience in a para-professional, professional, or administrative capacity, which included fiscal, budget, or personnel management activities. (Attendance at an accredited college or university with major work in a relevant field may be substituted for the required experience on a year-for-year basis.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• The principles and goals of modern public administration.

Abilities:

• Applying basic data gathering, analytical and statistical procedures.
• Interpreting and following complex rules, procedures and regulations.
• Written communication.
• Oral communication.
• Leadership.
• Inter-personal relations.
• Decision making.
• Problem solving.
• Acquiring the body of knowledge and expertise unique to the administrative specialty to which assigned.

CLASS SPEC HISTORY
LB:lm-h
Revised: 4/85
Old document: 0052h
New document: Jobspecs/0235
ys/5/01
CSC Date: 4/24/85