$24.43-$34.83 Hourly / $4,234.53-$6,037.20 Monthly / $50,814.40-$72,446.40 Yearly
Receives and screens
telephone calls, greets
office visitors, answers
questions and provides information to the public, including
copies of ordinances, minutes, and other public record documents; conducts
research to identify and ensure provision of correct documents requested;
instructs public on method of accessing records provided online; collects
monies for copies, code enforcement fines, etc.
Attends City
Council meetings and records meetings and other official functions (which would require attending
evening sessions); draft
minutes and ensures that appropriate data is included and that information is
accurately reflected as a matter of public record; ascertains that all back-up
materials and files for current City Council agenda items are accounted for and
distributed appropriately; verifies the status of variance and zoning petitions; prepares letters and motions and distributes to proper
entities; prepares resolutions and ordinances that go to the Mayor for signature with
transmittal letter; ensures that official documents and copies thereof are
properly signed, stamped, numbered and dated; prepares files for zonings, plan
amendment, historic property tax exemption,
etc.
Attends meetings of a variety of boards and committees, including the Community Redevelopment Agency, Code Enforcement, Public Nuisance Abatement Board, General Employees Pension Board, and Civil Service Board, and records their sessions and prepares draft minutes; may prepare and distribute Notice of Hearings, written orders of the Civil Service Board, and subpoenas pursuant to established procedure; prepares and processes a wide variety of official records and/or legal documents.
Performs related work as required.
Considerable knowledge of: business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.
Ability
to: search for, compile data and prepare reports from files and other sources;
make decisions in accordance with laws, regulations and policy and apply these
to work problems; rapidly acquire knowledge of administrative and procedural
regulations and work independently on complex administrative matters;
understand and carry out complex oral and written instructions; establish and
maintain effective working relationships with public officials, employees and
the general public and deal with public relations problems effectively,
courteously, and tactfully.
Skilled in: taking
and transcribing dictation; operation of office equipment; accurate and concise
data entry.
Mobility— mostly sedentary, indoors, occasional standing
and walking; occasional pushing, pulling, balancing, bending, twisting, kneeling, squatting; Lifting/Carrying—occasional 40 pounds or
less; Dexterity — frequent handling, reaching, grasping, and
fingering; Hearing/Talking — frequent
hearing and speaking normal speech and speaking loudly over equipment noise;
occasional hearing/talking on a radio; Visual —frequent use of good overall vision, at normal or
corrected to normal acuity; frequent use of depth perception and peripheral
vision; occasional reading and close-up work; very frequent use of computer, attention to
detail, transcription/proofreading Environmental — very frequent indoors, occasional outdoors, exposure to dirt, dust, smoke, fumes, and odors;
occasional exposure to varied weather conditions; Emotional/Psychological
— frequent concentration and working independently; Special Requirements
— working overtime, weekends, nights, holidays
and/or emergency call-back; occasional travel.