Clerical Operations Supervisor

Current Solano County employees are invited to apply for this promotional opportunity!

Under direction, the Clerical Operations Supervisor plans, organizes and supervises the activities of a clerical unit performing routine work of average difficulty and complexity in the processing on documents and records; serves as a member of the department’s management/supervisory team; performs related duties as required.

The eligible list created as a result of this recruitment will be used to fill part-time and full-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

Experience:

High school diploma or GED; supplemented by three (3) years of full-time work experience, including eighteen (18) months in a lead capacity, which demonstrates possession of and competency in the requisite knowledge and abilities.

Positions in the District Attorney, Public Defender and County Counsel offices require a High school diploma or GED; supplemented by three (3) years of Legal Secretary experience, preferably in a California District Attorney, Public Defender or County Counsel’s office.

Certification:

Applicants are required to demonstrate intermediate word processing skills through the passing of a County approved test. (See "Document Submittal Requirements" section below for details.)

Other:

Must be a current Solano County employee.

To view the job description for this position, please visit:
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15604

03/14/18 - County Word Processing test (see Document Submittal Requirements section for more information).

03/19/18 - Deadline to submit application and any required documents.

03/29/18 - Tentative date for Written Examination.

04/12/18 - Tentative date for Oral Board exam for most qualified applicants.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. All additional application materials as requested in the job announcement (certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: http://www.jobaps.com/Solano/sup/doccover.pdf or at the Department of Human Resources’ office, and are due by the final filing date.

Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.- 5:00 p.m. EOE/AA.

This position requires submittal of a valid Intermediate Word Processing certificate by the final filing deadline. All candidates must submit a copy of their Intermediate Word Processing certificate by the final filing date. Failure to submit the required certificates will result in immediate disqualification from further consideration in the recruitment process.

Certificate Requirements

An Intermediate Word Processing certificate must show proficiency at 70% or higher. It may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner’s signature. Certificates obtained through the internet (online) will not be accepted.

Certificate Testing 

The County is offering a Word Processing test at no cost, for applicants only, on March 14, 2018 for the Clerical Operations Supervisor recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than March 12 at 1:00 pm.

If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County.  

Applicants that have participated in prior Solano County Word Processing/Typing/Excel testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.  

How to Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA  94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com.  When submitting documents in-person, by mail or by fax, include the recruitment title (Clerical Operations Supervisor) and the recruitment number (18-785070-C1). If submitting documents by email include the recruitment title and recruitment number in the subject field.

This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.

Please note that the experience in your answers must be reflected in your employment history.

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER