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Administrative Assistant to Executive/Senior Management
Administrative Secretary
Recruitment #18-783250-01
| Approximate Salary | $52,079.79 - $63,941.31/year |
|---|---|
| Opening Date | 4/6/2018 08:00:00 AM |
| Final Filing Date | 4/23/2018 5:00:00 PM |
| Contact Information | Meoshi Hayes (707) 784-6309 |
| Type of Recruitment | Open Competitive |
Introduction
WHY JOIN US AT SOLANO COUNTY?
COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.
We serve the public in many different ways, including:
• Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved
• Providing law enforcement services in the unincorporated area of the county
• Protecting the community from public health threats such as communicable diseases
• Coordinating countywide responses to domestic violence and terrorism or other emergencies
• Managing the criminal justice process after arrest (jail, prosecution, probation)
• Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,
• Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning
OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.
To learn more about Solano County, please visit: www.solanocounty.com.
The Position
Administrative Assistants to Executive/Senior Management (Administrative Secretaries), perform a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). 
The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.
POSITION REQUIREMENTS:
Education/Training:
High school diploma or GED
AND
Experience:
Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities.
OR
Three (3) years of full-time work experience as an Office Assistant III in Solano County.
AND
Certificates:
A typing certificate (50 net WPM) is required for this position, and must be submitted by the final filing deadline. Please see the "Document Submittal Requirements" section below for further details. This position also requires applicants demonstrate intermediate word processing and spreadsheet skills. Demonstration of these skills will be done during the written examination.
To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298
BENEFITS
Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2019 calendar year is $1,498.09 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.
Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.
Solano County participates in CalPERS retirement and contributes to Social Security.
Vacation is accrued at approximately 10 days per year for the first 3 years.
Sick leave accrues at approximately 12 days per year.
The County observes 12 fixed, paid holidays per year.
Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years.
To view the benefits for a regular position, please visit:
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 (Non-Confidential)
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16487 (Confidential)
Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment.
To view the benefits for an extra-help position, please visit:
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516
SELECTION PROCESS
Selection Process
4/05/19 – County typing test
4/12/19 – Deadline to submit application and any required documents
4/29/19 – Tentative date for written exam
Week of 5/13/19 – Tentative date for oral board exam for most qualified applicants
Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Information contained herein does not constitute either an expressed or implied contract.
A minimum score of 70% is required to continue in the selection process, unless otherwise announced.
All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.
RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
How to Apply
Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. All additional application materials as requested in the job announcement (e.g. copies of diploma and/or transcripts, certificates, DD-214) must be submitted with a document cover sheet, available on the County's employment website: http://www.jobaps.com/Solano/sup/doccover.pdf or at the of Human Resources’ office, and are due by the final filing date.
Previously submitted application materials for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.
Questions can be directed to the Human Resources Department at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA
Document Submittal Requirements
This position requires submittal of a valid Typing Certificate. All candidates must submit a copy of their typing certificate by the final filing deadline.
This position requires applicants demonstrate intermediate word processing (Microsoft Word) and spreadsheet (Microsoft Excel) skills. Demonstration of this skill will be done during the written examination.
Failure to submit the required typing certificate and demonstrate intermediate word processing and spreadsheet skills will result in immediate disqualification from further consideration in the recruitment process.
CERTIFICATE REQUIREMENTS
Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 50 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.
HOW TO SUBMIT YOUR DOCUMENTS
In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (Office Assistant II) and the recruitment number (19-783270-C1). If submitting documents by email include the recruitment title and recruitment number in the subject field.
Certificate Testing
The County is offering a typing test at no cost, for County employee-applicants only, on April 5, 2019, for the Administrative Assistant to Executive/Senior Management recruitment only. This is the only date available. Interested County employee-applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 1:00pm, April 3, 2019.
If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County.
Applicants that have participated in prior Solano County typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.
Veterans Preference Points
To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons.
Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.
Americans With Disabilities Act
APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.
This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request.
Solano County
Click here to take a video tour of Solano County.
The County of Solano offers a blend of agriculture, corporate business, cultural venues, festivals and events, and provides residents with many recreation and entertainment choices. The County is also home to Travis Air Force Base.
Solano County is centrally located and serves as a gateway to all that Northern California has to offer. The Napa Valley is less than 20 miles away, two world-class public universities (UC Berkeley and UC Davis) are 20 miles away, and both San Francisco and Sacramento are less than 40 minutes away. Day trips can also be made to South Lake Tahoe and Monterey.
With its strategic location, affordable housing, natural resources, responsible land use planning, and attractive quality of life, Solano County is a great place to live, learn, work and play.
County Population (January 2016): 431,498
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER