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Legal Documents Clerk (#RO5020)



DEFINITION

Under general supervision, assists the public in applying for marriage licenses, including insuring that the documents are appropriately completed, verifying applicant identification, collecting appropriate fees, and maintaining files of documents; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.

CLASS CHARACTERISTICS

This is a single position class in the Recorder-County Clerk's Office. The incumbent of this classification exercises some discretion in accomplishing the mission of the unit, but exercises only limited discretion in determining the organization, methods, policies, and procedures of the unit.

TYPICAL DUTIES

  • Reviews a variety of documents, forms, and financial records including bills, claims, vouchers, checks and warrants for accuracy and compliance with standards and regulations; verifies accuracy of computations; applies formulas; reconciles descriptive, numerical, financial and statistical information from multiple sources; adjusts accounts according to well defined procedures.
  • Types a variety of complex reports, documents and brochures from written material or machine transcription using a typewriter or word processor; proofreads documents for accuracy and consistency; independently composes and types correspondence and forms.
  • Maintains a set of accounts or records; posts debits and credits to journals and ledgers.
  • Assists the public in applying for marriage licenses; provides; specialized or technical information on complex subject matter, rules, regulations, laws and procedures; and issues documents.
  • Gathers, prepares, and maintains information for complex or detailed operational, personnel, financial, or technical files, records and reports; assists in gathering and compiling financial, statistical and other data; posts, checks, evaluates, and verifies a variety of records and documents.
  • Utilizes a variety of computer applications; may create and modify simple spreadsheet or data base applications; codes materials for entry; proofreads output for correctness of entry; identifies and corrects errors.
  • May provide technical assistance; may assign and review the work of others; may train others.
  • MINIMUM QUALIFICATIONS

    Education and experience sufficient to demonstrate the required knowledge and abilities.  This would typically be demonstrated by:

     

    Experience:  Three years as an Office Assistant II/Clerk II in San Joaquin County service.

    OR

    KNOWLEDGE

    Principles of effective oral and written communications; public relations techniques; methods of gathering and organizing data; methods of locating and verifying information using source materials; record keeping principles and procedures; filing systems; standard office machines; personal computer systems; word processing programs; basic mathematics; and legal codes.

    ABILITY

    Position may require sitting, standing, fingering and manual dexterity, bending or stooping; read, explain and apply written regulations and other job related material following detailed instructions; evaluate and establish priorities; review work for accuracy and procedural conformance; extract pertinent facts from general information; communicate effectively (both orally and in writing).


    CLASS: RO5020; EST: 11/9/1994;