Under direction, coordinates various facility support functions for the Economic Employment Development Department (EEDD); arranges for building maintenance and repairs involving electrical, HVAC, plumbing, painting, elevator, landscaping, pest control, housekeeping and/or similar issues; coordinates with third party contractors for complex maintenance and/or repair activities; coordinates and directs contracted building security services; supervises storekeeping and records retention activities; and performs related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is a single position class that coordinates a wide variety of facilities-related functions such as monitoring various facility-related functions, working with external vendors and contractors as needed to maintain EEDD facilities, and providing general support activities. The incumbent may also supervise a group of clerical and/or support employees; however, supervisory duties are usually a secondary rather than a preponderant role of the position.
TYPICAL DUTIES
Coordinates with County staff
and external vendors/contractors to ensure that EEDD facilities are properly
maintained and that needed repairs are performed in a timely manner; monitors
HVAC, electrical, building security, painting, landscaping, janitorial and other
systems and services; performs minor repairs and maintenance on facilities and
equipment as needed; arranges for the more difficult maintenance and repairs as
necessary by coordinating with County Facilities Management staff and/or
established vendors/contractors.
Initiates service agreements
with new vendors/contractors if established relationships are not in place;
coordinates reimbursement processes.
Conducts on site inspections
with vendors/contractors to identify and resolve facility issues; ensures that
contracts and agreements are fulfilled appropriately.
Directs and supervises EEDD
storekeeping and routine procurement activities; supervises and coordinates the
purchase, shipping, receiving, storing and delivery of office supplies;
schedules mail runs; schedules departmental vehicle maintenance and repairs;
ensures the appropriate storage, retention and disposal of departmental records
and other items as required.
Receives and responds to
facility-related requests submitted by EEDD staff; coordinates and oversees the
preparation of meeting rooms, the moving of furniture, the setting up of booths
and displays, and a wide variety of other general support activities.
Provides day-to-day oversight
of building security, including contracted security/guard service staff; trains
new staff on EEDD security procedures; responds to emergency situations and
calls for assistance from law enforcement when needed; monitors security
systems to ensure that they are functioning properly; sets up building access
for new employees.
Coordinates the movement of
departmental personnel, furniture and other items to different locations;
arranges for the construction of employee workstations; arranges for the
installation of communication services; monitors department communication needs
and coordinates with County Communications when repairs or system changes are
required; may use specialized software tools to plan moves and design office
spaces.
Prepares reports and
correspondence; tracks costs and expenses for assigned functions; develops and
recommends policies and procedures to address issues and/or improve efficiency
in assigned areas.
Maintains departmental fixed
asset inventories.
Selects, assigns, trains, and
evaluates assigned clerical and/or support staff; recommends disciplinary
action if needed.
Attends meetings and trainings
as required; participates on task forces and committees as assigned.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: Five years of administrative support experience, including at least one year of technical work emphasizing purchasing, storekeeping, accounting, information technology, or related activities.
OR PATTERN II
Experience: Five years of semi-skilled building maintenance or construction work that included responsibility for HVAC, plumbing, lighting, communications, or related systems, or required the use of carpentry, electrical, painting, plumbing, landscaping or related skills.
OR PATTERN III
Experience: Five years experience performing storekeeping/warehouse experience consisting of researching, ordering, receiving, in a large commercial, industrial or building complex.
AND
Substitution: Completed coursework from an accredited college or university with a major emphasis in construction management, business administration, information technology, electronics, engineering or a related field may substitute for up to four years of experience in any of the above experience patterns, with 30 semester/45 quarter units being considered equivalent to one year of experience.
License: Possession of a valid California driver’s license.
KNOWLEDGE
Basic troubleshooting for HVAC, electrical, plumbing, lighting, elevator, communications, security and other building systems; basic methods, materials, tools, and practices used in the painting, plumbing, carpentry, masonry, electronic, and mechanical trades; administrative practices pertaining to procuring and storing goods; methods of maintaining inventory records; basic computer and modern office automation technology, including standard business software; basic mathematics including addition, subtraction, multiplication, and division; basic building codes and standards; occupational hazards and safety practices pertaining to the building industry; principles and practices of supervision; basic principles and practices of customer service.
ABILITY
Read and understand job-related material, including technical blueprints and specifications; troubleshoot and identify building maintenance/repair issues; evaluate routine maintenance bids/proposals for appropriateness and cost effectiveness; track and monitor expenditures; operate desktop computers and business software; coordinate and supervise employees who are performing administrative support work; assign, review and evaluate the work of others; establish and maintain effective working relationships with those contacted during the course of the work; communicate effectively, both orally and in writing.
PHYSICAL/MENTAL REQUIREMENTS
Mobility: frequent walking, standing and sitting; occasional pushing, pulling, bending, squatting, crawling, driving, operating equipment, climbing stairs, working in tight spaces; Lifting: frequent lifting of 5-30 pounds; occasional lifting of 30-70 pounds; occasionally restraining, lifting and/or turning heavy objects; Vision: frequent use of good overall vision, including close up, color and depth perception; frequent use of hand-eye coordination; Dexterity: frequent reaching, grasping, writing, and use of a computer keyboard; occasional use of manual and power hand tools; Hearing/Talking: frequent hearing and talking on the telephone/radio and in person; occasional need to hear faint sounds; occasional exposure to construction and traffic noise; Emotional/Psychological: frequent public contact, decision making; occasional working alone, working with difficult people; Special Requirements: may require working occasional overtime, weekends, evenings, or holidays; Environmental Conditions: work is generally in an office environment but requires occasional exposure to dust, smoke, fumes, poor ventilation, noise and varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.