City and County of San Francisco

Under general direction, the Property Manager, Port implements programs for management, leasing and rental of Port land and buildings for retail, commercial and industrial tenants.  Position responsibilities may include an assignment specific to leasing activities only or a combination of leasing and property management duties. The essential functions of this position are: day to day management of Port property including inspecting leased space to determine if property is maintained in accordance with the lease, determining need for maintenance and repair and arranging for those repairs; responding to leasing and other inquiries from prospective tenants and such requests and inquiries from current tenants; and negotiating economic transactions; and drafting real estate-related contracts, rental agreements and permits for retail, commercial and industrial property. Incumbents in this job code are engaged in property management and leasing activities resulting in revenue production for the Port through the maximum economic utilization of Port land, building, retail, industrial and office space per Waterfront Plan.

The Property Manager, Port functions at the journey level. This position is distinguished from the Senior Property Manager in that it functions at a lower level, with responsibility for the less complicated leases and less significant properties. Incumbents in this job code may be assigned to leasing activities only or to a combination of leasing and property management duties.

Incumbents in job code 9395 may be assigned supervisory responsibilities of administrative staff engaged in lease-related administrative functions.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Markets Port commercial, industrial and retail properties to maximize revenue.

2. Negotiates leases, contracts, agreements and permits with prospective and current
tenants in accordance with parameters of established Port policies and practices.

3. Drafts leases, rental agreements and other documents in conformance with established policies and practices.

4. Responds to and evaluates requests from tenants for repairs, improvements and modifications to existing leases.

5. Inspects properties by physically visiting rental sites on a regular basis to determine maintenance and repair needs, and for conformance to the lease or rental
agreement.

6. Arranges with the Port's Maintenance Department to schedule repairs and improvements to common areas and leased space, which is the Port's responsibility.

7. Conducts market and feasibility studies related to marketing operations of retail, commercial and industrial property.

8. Maintains accurate property management records by writing lease abstracts to document highlights of leases for the Port’s file and drafting reports, documenting events, occurrences, agreements, and understandings in regard to tenant issues.

9. Markets Port properties for location filming, special events, and parking.

10. Operates Port motor vehicle in furtherance of the above referenced tasks.

11. Performs related duties and responsibilities as assigned.

Knowledge of: lease negotiations, administration and compliance, property/asset management procedures, and sales and marketing principles.

Ability to: to analyze economic feasibility of proposed property uses, problem-solve, establish and maintain cooperative business relationships, and to communicate effectively both orally and in writing.

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

1. Education: Baccalaureate degree from an accredited college or university; AND

2. Experience: Three years verifiable experience in commercial and/or industrial real estate property or asset management or in the development of financial agreements/transactions related to mixed use commercial or public/private development projects. Experience which is restricted to apartment building or other residential property management will not qualify.

Substitution: Additional qualifying work experience as described in #2 above may be substituted for the required education up to two years (30 semester units/45 quarter units equal one year). A Master's or Doctorate degree from an accredited college or university in real estate, business administration with a finance or real estate concentration, or law degree with a real estate concentration may substitute for one year of the required experience as described in
#2 above.

Possession of a valid California driver’s license and eligibility for coverage by the Port's insurance carrier

Amended: 12/16/10

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.