City and County of San Francisco

According to the Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

1. Plans and establishes goals and objectives based on the Mission Statement for the Juvenile Probation Department and Log Cabin Ranch by compiling data, writing reports and participating in meetings to develop goals and objectives; and organizing and retaining data in the Management Information System for continued long and short term planning and periodic evaluation of goals and objectives.

2. Prepares status reports on goals and objectives; monthly, quarterly, semi-annually with data obtained from population reports, staffing reports, safety and security reports, environmental reports, and Log Cabin Ranch inspection reports in order to develop, implement and maintain an accurate MIS.

3. Manages fiscal and material resources by contributing to the development of the annual budget, developing and submitting well justified materials and equipment requests; and accurate reporting of the budget status for Log Cabin Ranch in the monthly, quarterly, semi-annual, and annual reports and also for non-recurring maintenance and minor capital outlay requests in order to maintain fiscal responsibility.

4. Monitors organizational activities and evaluates results by preparing annual environmental reports on conditions of confinement and quality of life for residents and staff in the institution and making recommendations to improve or correct below standard conditions in order to insure that the institution meets the ACA and BOC standards.

5. Monitors food service, school, safety and security, facility cleanliness and volunteer activities by evaluating the weekly, monthly, quarterly, semi-annual and annual reports and developing and initiating corrective action for each area of responsibility.

6. Reviews and evaluates annual training plan and makes recommendations for training that will keep staff in compliance with ACA, BOC standards and developmental needs.

7. Conducts case management meetings for residents in a format that includes, resident, parents/guardian, probation officer, counselors, educational staff, and Special Programs for Youth, staff (e.g. social worker, nurse). The purpose of the meeting is to conduct an overall assessment of the resident's problems related to delinquency, identify strengths and weaknesses, and develop a treatment plan. In addition, the staffing meetings will assess major rule violations by resident, take appropriate action, and determine resident readiness for promotion/graduation and/or program termination.

8. Develops performance standards to measure staff's continual compliance with the ACA and BOC and other performance standards.

9. Conducts quarterly supervisory conferences and writing performance evaluations for the Supervising Counselors, Senior Counselors, and Support Staff in order to identify their strengths and weaknesses, and establish goals and objectives.

10. Participates in meeting with union representatives on grievances from employees and responds appropriately and in a timely manner so as to resolve grievances at the lowest level of administration; instructs supervisors and staff to adhere to the terms of the MOU in order to avoid grievances by staff.

11. Initiates disciplinary action with staff when deemed necessary, demonstrating an awareness for progressive discipline, including verbal and written warnings, written reprimands, suspensions and terminations, in accordance with department standards, Civil Service rules and MOUs.

12. Participates in the development of public relations programs to inform the public and interested community agencies concerning the needs of Log Cabin Ranch

13. Participates in selection procedures for permanent and provisional openings n accordance with departmental and Civil Service rules and procedures.

14. Monitors staff assignments, vacation, and other leave to insure that there is a sufficient level of supervisory and counseling staff available and working to maintain the safety of the residents and the security of the institution.

15. Monitors payroll sheets to ensure accurate reporting of employee's hours and ensure that the completed timerolls are submitted to the payroll unit in a timely manner.

16. Monitors policy and procedure development assigned to senior supervisory staff by reviewing and advising on their progress to insure that the annual policy and procedure review are complete.

17. Manages and controls facilities to insure housing standards are well maintained; and to insure that responses to emergency situations satisfy ACA and BOC standards to include monitoring resident population to insure the facility is operating at its rated capacity. This also includes ensuring residents are properly sight supervised; providing activities in accordance with the daily schedule and BOC and ACA standards; insures sanitation and hygiene standards are met by providing a posted housekeeping plan, personal hygiene supplies, hot showers, clean clothing and bedding. according to legal standards.

18. Cooperates with Special Programs For Youth (SPY), a program with the Department of Public Health, responsible for the health and mental health needs of residents, by insuring that Log Cabin Ranch staff and personnel meet and communicate regularly with SPY staff.

19. Implements and monitors ACA standards for residential settings, which includes juvenile rights, rules and discipline, communications, mail, visiting and telephone privileges, release preparation and transfer programs and citizen and volunteer involvement.

20. Acts for the director in his/her absence in carrying out the internal operating policy, rules and regulations of the Log Cabin Ranch detention facility.

Knowledge of: Budget process and labor relations as applicable to the operation of a large youth detention facility.

Ability to: Administer policies, procedures and overall mission of the Juvenile Probation Department; supervise staff; conduct internal investigations; plan, schedule, and coordinate tasks and events; analyze and choose appropriate course of action; and effectively communicate both orally and in writing.

Training: Requires possession of a baccalaureate degree from an accredited college or university, with major course work preferably in the sociology, criminal justice, psychology, social work, public administration, business administration or related fields.

Experience: Requires six years of verifiable experience providing care, security, counseling and discipline for juveniles in a residential correctional facility operated by a County, State or Federal agency. Two years of the above experience must include supervising counselors.