$47.91-$58.20 Hourly / $8,305.00-$10,088.00 Monthly / $99,658.00-$121,056.00 Yearly
: According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code (class) and are not intended to be an inclusive list.
1. Acts as liaison between the Controller and other city departments; meets and corresponds with individuals, outside organizations and the general public in connection with the activities of the Controller's Office.
2. Takes and transcribes a variety of meeting notes and minutes, often of a confidential nature; prepares appointment schedules and maintains appointment calendars.
3. Meets regularly with executive management and senior staff to discuss ongoing programs and practices, and the formulation of new or revised policies and procedures; coordinates executive management decisions with subordinate personnel.
4. Provides administrative support to committees, including the Treasury Oversight Committee and Citizens General Obligation Bond Oversight Committee.
5. Composes a wide variety of correspondence and specialized reports independently; evaluates the support needs of senior staff and utilizes clerical staff in the most efficient manner for these needs; trains clerical employees and others in office procedures; prepares procedural manuals; reports on a variety of administrative and management issues; formulates recommendations.
6. Manages and coordinates all requests for public information through the Sunshine Ordinance; tracking and maintaining reporting requirements for the Controller's Office.
7. Performs other related duties and responsibilities as assigned.
Knowledge of: Modern office operations, techniques and procedures and the use of office equipment; policies, procedures and operations of the Controller's office; laws, rules and regulations applicable to the operations of the administrative office of the Controller.
Ability to: Communicate orally and in writing with no errors to a wide variety of audiences; plan, assign, supervise and review the work of subordinate staff ; prepare and maintain a wide variety of office records and files and prepare complex reports and correspondence; plan, organize, coordinate and complete multiple complex projects simultaneously; ability to use critical, independent good judgment in a variety of circumstances; establish and maintain effective working relationships with city staff and representatives of outside organizations.
Skill at operating computers utilizing a variety of hardware and software programs.
1. Possession of a baccalaureate degree from an accredited college or university; AND
2. Five years of increasingly responsible secretarial, clerical and/or administrative office or executive assistant experience; or an equivalent combination of training and experience.