City and County of San Francisco

Confidential Secretary To City Attorney (#1522)

$46.75-$56.80 Hourly / $8,103.00-$9,845.00 Monthly / $97,240.00-$118,144.00 Yearly


Definition

Under general direction, supervises the performance of a variety of administrative functions in the office of the City Attorney, including budgeting, personnel administration, and operational and procedural matters; coordinates and supervises various nonlegal activities in the office and performs related duties as required.

Requires responsibility for: Executing, interpreting and enforcing policies, methods and procedures related to the internal operations of the City Attorney's office; making responsible contacts with departmental personnel, representatives of outside departments and others; directing the preparation and maintenance of a variety of reports and records relative to the operations of the City Attorney's office.

Examples of Important and Essential Duties

1. Directs the activities of the clerical staff of the City Attorney's office; acts as liaison between the City Attorney and staff; reviews office procedures and recommends on improvements; plans and assigns the work of the clerical staff and instructs them regarding their duties.

2. Coordinates investigative work in connection with claims and suits against the city; supervises the presentation of city's case in small claims actions.

3. Represents the City Attorney on departmental matters not related to legal activities, such as personnel transactions, fiscal matters and other activities not related to legal work; recommends regarding improvements to physical plant, office equipment and supplies.

4. Supervises or personally performs the requisitioning of supplies and maintenance of inventories of supplies; may interview applicants for appointment to clerical positions; supervises the maintenance of personnel records and confers with the City Attorney regarding the progress of clerical probationary appointees.

5. Prepares and recommends on budget submittals and other appropriations; controls expenditures for the City Attorney's office, including contractual services, wages, and other accounts.

6. Prepares correspondence and answers requests for information on nonlegal matters; maintains statistics and inventory of cases handled by the City Attorney's office.

Knowledge, Skills and Abilities

Requires considerable knowledge of : Modern office methods, procedures and administration; legal terminology, legal processes, and California codes, particularly civil procedure, Civil and Government.

Requires considerable ability to: Review, analyze and make recommendations on a variety of office problems and operations; plan, assign and direct the activities of subordinate personnel; deal effectively and courteously with the general public.

Experience and Training

Requires completion of a four year college or university with a baccalaureate degree, with major course work in public or business administration, or closely related fields. Requires five years of progressively responsible clerical and office administrative experience, preferably of a legal nature, including two years of responsible supervisory experience; or an equivalent combination of training and experience.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CLASS: 1522; EST: 1/1/1900; REV: 1/1/1900;