Central Services Supervisor

To plan, organize, direct, schedule, and supervise Central Services operations within the Administrative Services Department; to provide staff assistance to the Central Services Manager; to coordinate the county records management program; and to perform a variety of technical tasks relative to the assigned area of responsibility.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Three years of increasingly responsible experience performing a broad range of duties in a printing, mail service, or records management environment, including one year of supervisory or lead responsibility.

Training: Equivalent to the completion of the twelfth grade supplemented by college coursework in public administration, business administration, or a related field.

License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Principles and practices of centralized printing operations, including the methods, tools, and equipment used in offset printing.
• Modern methods, techniques, and equipment used in centralized print shop and mailroom environments.
• Word processing, database, spreadsheet, and other related software applications.
• Principles of supervision, training and performance evaluation.
• Principles and practices of leadership, motivation, and conflict resolution.
• Principles and practices of work safety.
• Principles and practices of records management related to local government.
• Techniques and practices of records inventory.
• Budgeting procedures and techniques.
• Organization and procedural analysis pertaining to records management.
• U.S. postal regulations and rates.
• Alphabetical and numerical filing methods.
• Pertinent local, state and federal laws, ordinances and rules related to area of assignment.
• English usage, spelling, punctuation and grammar.
• Basic arithmetic and mathematical calculations.
• Principles and practices of customer service and public contact.  

Ability to:

• Organize, implement and direct the operations and activities of the Central Services Division.
• Plan, assign, supervise, and evaluate the work of assigned staff.
• Develop and provide staff training as needed; prepare program documentation for staff training materials. 
• Interpret and apply pertinent County and department policies, procedures, rules, and regulations.
• Assist in the development and monitoring of an assigned program budget.
• Draft and recommend policies and procedures related to assigned operations.
• Prepare and maintain accurate and complete records.
• Effectively prioritize assigned tasks and assign reasonable priorities to each task.
• Analyze problems, identify alternative solutions, and project consequences of proposed actions.
• Operate equipment and software applications used in centralized print shop and mailroom environments.
• Train assigned staff in the operation and maintenance of tools and equipment used in centralized print shop and mailroom environments.
• Communicate clearly and concisely, both orally and in writing.
• Gain cooperation through discussion and persuasion.
• Establish and maintain effective working relationships with those contacted in the course of work.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
• On a continuous basis, sit at desk/console for long periods of time. Intermittently twist and reach office equipment; walk to obtain printer materials from printer; write or use keyboard to communicate through written means; verbally give instructions to officers in the field; lift moderate weight.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at:
http://www.jobaps.com/placer/sup/abfreenames.asp.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit

This Recruitment Timeline is Tentative and Subject to Change:

03/15/2018 - 'Not Qualified' Notices to be Emailed

03/29/2018 - Training and Experience Rating Panel

Week of 04/09/2018 - Eligible List Established